View the full schedule of ceremonies, including dates and times.
You have the option to support either the Events Team or Academic Registry. If you would like to support both teams, please fill in both forms.
More information about the roles can be found below.
Academic Registry team
The Academic Registry team need volunteers for the following roles:
- Registration desk (in Loughborough Students’ Union)
Then for each ceremony (at 10.30am and 2.30pm each day), in the Sir David Wallace Sports Hall:
- Hall Marshals
- Platform Marshals
- Fire Marshals
These roles are very limited and we might not be able to accommodate everybody, but we will let you know whether we can offer you a role. If you are interested in the Platform Marshal role, please respond by Wednesday 28 October due to the gown hire deadline.
Training will be provided for platform and hall marshal roles on Wednesday 16 December at 3pm and you must be able to attend this if you haven't helped with these roles previously.
If you have any questions at this point, please contact the Student Records and Operations team.
Events team
Roles with the Events team will include, but are not limited to:
- Welcoming guests
- Providing directional support
- Helping with queue management
- Supporting with ceremony/drinks reception logistics etc
There are several shifts available to suit different work patterns. Depending on the role, there may be some flexibility with start and finish times, so even if you can’t do a full shift, we’d still love to hear from you, as we might be able to find something suitable.
All staff working a shift will be entitled to drinks vouchers throughout the day. Any staff working full or longer days will be entitled to a free lunch voucher. An online briefing session will be provided in advance detailing what is expected of you and with all the key information.
Please check with your manager before volunteering. As always, the successful delivery of graduation is very much dependent on the support that we get from staff across the University, so many thanks in advance for any assistance that you are able to provide – your help is greatly appreciated.
If you can help, please complete the staff volunteer form by Friday 27 November 2026. If you have any questions at this point, please contact the Events Team via email.