View the full schedule of ceremonies, including dates and times.
You will have the option to support either the Events team or Academic Registry. Details of expected jobs for both teams can be found below:
Team Loughborough – Academic Registry
The Academic Registry team need volunteers for the following roles:
- Registration desk (in Loughborough Students’ Union) – allocating students their seating cards and guest tickets. The registration desk opens two hours before each ceremony starts and will be staffed by a small team of people. There will be AM (8am-12pm) and PM (usually 12pm-4pm) shifts each day.
Then for each ceremony (at 10am, 1.45pm and 4pm each day), in the Sir David Wallace Sports Hall:
- Hall Marshals – one team member to ensure that students leave their seats at the appropriate time and line up to cross the stage; one team member to ensure that the students then return to their seats; and one team member to issue certificates to the students once they have walked across the stage.
- Platform Marshals – largely ceremonial roles, involving assisting with and joining the procession and guiding individuals to their seats on the stage. Each ceremony will also need a mace bearer to carry the University mace.
- Fire Marshals – assisting students and guests to evacuate the Sir David Wallace Sports Hall in an orderly fashion should the need arise.
Training will be provided for platform and hall marshal roles on Monday 6 July at 3pm, and you must be able to attend this if you haven’t helped with these roles previously.
These roles are limited, and the team might not be able to accommodate everybody, but they will let you know whether they can offer you a role.
Team Loughborough – Events
Roles with the Events team will include, but not be limited to, welcoming guests, providing directional support, helping with queue management, supporting with ceremony/drinks reception logistics, etc.
There are a number of different shifts available to suit different work patterns:
- 7.30am – 12pm
- 8am – 12pm
- 9am – 11am
- 11am – 2pm
- 12pm – 3pm
- 12pm – 4pm
- 1pm – 4pm
- 3pm – 5pm
- 4pm – 6pm
- 4.30pm – 6.30pm
Depending on the role, there may be some flexibility with start/finish times, so even if you can’t do a full shift, the team would still love to hear from you, as they might still be able to find something suitable.
All staff working a shift will be entitled to drinks vouchers throughout the day. Any staff working full or longer days will be entitled to a free lunch voucher.
You’ll also have a team leader in each area to support you throughout the shift and to be on hand to answer any guest questions you’re unsure of. A full briefing document will also be provided in advance detailing what is expected of you and with all of the key information needed.
Please check with your manager before volunteering. If you can help, please complete the staff volunteer form by Friday, 26 June 2026. If you have any questions at this point, please contact the Events team via email: events@lboro.ac.uk.
As always, the successful delivery of graduation is very much dependent on the support from staff across the University, so many thanks in advance for any assistance that you are able to provide, your help is greatly appreciated.