What does this mean?
Emails older than eight years will be automatically removed unless they have been actively retained using an alternative retention policy.
This change is being introduced to support improved data governance, strengthen email data lifecycle management and reduce the unnecessary long-term retention of email data across the University.
Please note: existing mailboxes and existing email content are not affected as part of this.
Where there is a business requirement to retain emails beyond eight years, colleagues will be able to do so by creating a mailbox folder, applying an appropriate retention policy to the folder and moving relevant emails into it.
For instructions on how to apply retention policies to folders, please visit the IT Services website.