Current Students and Staff

// University News

28 Feb 2019

Improvements to the process for casual staff

The Claims Project Team have been working over the last eighteen months to improve the process for casual workers and make payment methods more efficient at the University.

Following a trial with Schools and Professional Services over the last year, the following changes have been made to improve the experience for all who are involved:

  • Casual workers will need to provide advance registration of details to prompt a right to work check led by HR (instead of departmental administrators) before any casual work can begin.
  • Following a right to work check, they will then receive a general ‘statement of particulars’ in advance of working. This will only need to be done once, and not per piece of work undertaken unless a casual contract is required.
  • Allocation of ad-hoc and casual contracted work to registered casual staff will be done through a third-party system called Dashboard Technology, which will automatically restrict Tier 4 working hours (where applicable).
  • All processes will take place through an online system – this means the only way to employ and pay a casual worker is online, and all timesheets will be submitted electronically.

In addition, the Claims Project Team have visited most departments to remove or close as many records as possible for workers who will not be working at Loughborough University in the future. This was done to ensure only required records would be carried over to the new online software system.

The March payroll will be the first payment of hours used through Dashboard, some of these hours will run in parallel with the existing method used. By the end of April, there will be an expectation that all existing claim forms will start to be phased out, except for External Examiners.

For more information about the changes, please contact Danielle Evans, by emailing