Moving into halls
We want to make sure moving in to your new home at University is an easy and enjoyable experience.
When your hall accommodation is confirmed you will be allocated a day to move into your hall. Moving in days will be before the autumn term starts to allow you to get settled into campus life before your studies start.
If you are unable to arrive on the date you've been given, you must let us know so we can ensure that your room is held for you and arrangements are made for you to collect your keys (full hall fees remain applicable). You are at risk of losing your room if you arrive late without prior notice.
Hall arrival dates for 2025
- Monday 22 September
- Tuesday 23 September
- Wednesday 24 September
- Returning Students
- Frequently asked questions
Hall arrivals - Monday 22nd September
The following halls are scheduled to arrive on this date:
International Students:
All first year international students can arrive from Monday 22 September, make sure to email us with proof of flight if you're planning to move in before your hall arrival date.
There will be an early room rate of £25 per night for international students arriving earlier than their hall start date. This will be added to your student account and will be visible in your first instalment - you don't need to pay in advance.
Hall arrivals - Tuesday 23rd September
The following halls are scheduled to arrive on this date:
International Students:
All first year international students can arrive from Monday 22 September, make sure to email us with proof of flight if you're planning to move in before your hall arrival date.
There will be an early room rate of £25 per night for international students arriving earlier than their hall start date. This will be added to your student account and will be visible in your first instalment - you don't need to pay in advance.
Hall arrivals - Wednesday 24th September
The following halls are scheduled to arrive on this date:
International Students:
All first year international students can arrive from Monday 22 September, make sure to email us with proof of flight if you're planning to move in before your hall arrival date.
There will be an early room rate of £25 per night for international students arriving earlier than their hall start date. This will be added to your student account and will be visible in your first instalment - you don't need to pay in advance.
Returning Students & Fresher Helpers
The arrival date for all halls is Friday 26 September 2025.
Please do not return to halls before this date unless you are part of the hall committee, have agreed to be a Fresher Helper, or have approved SWAI exceptions.
Early arrivals
Hall Committee
Hall committee early arrival dates vary based on your hall.
Wednesday 17 September
- Butler Court
- Cayley
- David Collett
- Elvyn Richards
- Harry French
- Royce
Thursday 18 September
- Claudia Parsons
- Faraday
- Falkner Eggington
- Hazlerigg-Rutland
- John Phillips
- Robert Bakewell
- Rutherford
- Telford
- Towers
- The Holt
- William Morris
Fresher Helpers
Please arrive one day prior to your hall's fresher arrival date between 10:00 and 14:00. Monday's halls helpers can arrive on Saturday.
Did you know you can return to halls?
Enjoy the convenience of living on campus again - close to lectures, friends, sport and everything Loughborough has to offer.
Why return?
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Stay part of your hall community
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Live close to friends and campus life
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No hidden costs - all bills included
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Hassle-free living with support right on site
Arrivals - your questions answered
It's understandable that you may have some questions about moving in. Here you can find the answers to frequently asked questions. Feel free to contact us if you need any more help.
How will I know when to arrive?
Your hall arrival date is listed on your accommodation contract. An email will be sent to all students who have completed their post-contractual requirements during September containing final arrival information. You will be asked to book an arrival slot as part of your online induction available from late August. Please see our Moving in page.
What if I am unable to arrive on the allocated date?
Please let us know so we can ensure that your room is held for you and arrangements are made for you to collect your keys. You are at risk of losing your room if you arrive after the start of term without prior notice.
Can I arrive by car?
Car parking spaces are limited but we have organised time slots, so your arrival can run as smoothly as possible.
You will be allocated a 60-minute slot to empty the car and there will be students on hand to help you. Due to the layout of the accommodation there will be a walk from the car to your room, but there are trolleys for heavier items.
When you arrive at Loughborough look out for the RAC signs on major routes that direct you to the correct entrance. Once you are on campus you will be directed to where you can collect your room keys. Once your have your room keys you will be directed to the dedicated unloading spaces.
Once you have unloaded the car and your time slot has ended, you may be directed to a longer stay car park if required.
Can I just arrive at campus during the arrivals period?
No. You will need to book a time slot prior to arriving. We ask that you arrive at least 10 minutes prior to your allocated arrival slot to ensure a smooth arrival process.
What if I just turn up on arrival day without booking a slot?
We have allocated booking slots in order to prepare for your arrival and ensure social distancing can be maintained. If you arrive without a booking slot, you may be asked to wait until an open slot is available.
How do I book an arrival slot?
Please log into your accommodation account to complete our online Living in Halls Induction and book your arrival slot.
What do I need to bring with me to collect my keys?
Please have your arrival pass ready on your phone or printed out. You will need to bring a form of identification with you to collect your ID card such as a passport or driving licence.
Where do I park when arriving?
Each hall will be allocated a specific car park or parking location. There will be signage displayed across campus to assist you in finding your hall. We will also have team members located at each hall location to direct you to a parking space.
Do I need to pay for parking?
Parking charges usually apply on campus; however, parking will be free of charge between 22 September 2025 and 28 September 2025 for arrivals, and you don’t need to do anything. For any visits to campus outside of these dates, parking charges will apply, and more information can be found on our dedicated parking webpages
What happens if I miss my booking slot?
If you miss your time slot, you may be asked to wait until an available slot and directed to a designated car park whilst you wait.
Can I bring my bike with me?
Yes, you may bring a bike with you.
Our Halls of Residence have bike sheds across all the halls to store your bikes securely. We recommend that you have a very good bike lock (these can be purchased from Security or unicycle) and do not recommend that you bring an expensive bike to University. When collecting your room key, please inform the team that you wish to store your bike in a shed and they will assist you.
Bikes are not allowed inside any residential buildings, with the exception of those students who are members of the Loughborough Students Cycling Club. Students that are part of the Cycling Club must store their bike in a cycle bag before entering the building.
Can I bring my car to campus?
Due to restricted parking spaces on campus, parking permits are not granted to first year students, or students who live close to the University. These restrictions do not apply to students with disabilities. Application forms for a parking permit are obtained from the Security Office +44(0)1509 223751
There is a planning control in force for students living in Claudia Parsons, John Phillips, Hazlerigg Rutland, Robert Bakewell, Elvyn Richards and William Morris. Please refer to clause 21.13 of the Halls of Residence Licence Terms and Conditions for further information.
For general information about traffic and parking on campus, please visit our traffic and parking pages.
What transport is available on campus?
There is a campus bus service running daily between the campus (via the town centre) to the train station every 10 minutes (Monday-Friday), until 00.20am. By foot it takes about 20 minutes to walk into town from campus.
For more information on getting around Loughborough, visit our Welcome to Loughborough website.
Students allocated to the Performance Athlete Block are scheduled to arrive on Wednesday 27 August. Please make sure you’ve completed your online induction and booked your arrival slot before then.
Book your arrival slot
Once your academic place at Loughborough is confirmed, you will be able to go online and book your arrival slot. This helps our hall and warden teams to ensure you can collect your keys and complete the arrival process as quickly as possible. You should aim to arrive between 8:00 and 18:00 on the arrival date for your hall.
If you plan to arrive by car, please be patient and follow the instructions given on arrival, these are designed to allow the University to cope with the increased volume of traffic.
