Graduation FAQs for 2021
How we are organising Graduation this year.
Details for a Covid-safe July 2021 Graduation are outlined below - this will be a different Graduation for all of us but we are working to make it a fitting and memorable event.
The information below will be updated as required and remains subject to change, should this be necessitated by government guidance.
What format will the day take?
Graduands will register and collect academic dress, have time for official photography (booking required), then proceed to the ceremony. The ceremony itself will take place in an open-sided marquee and is expected to last around 45 minutes. After the ceremony, Covid restrictions permitting, there will be a reception for students and guests, again in an open-sided marquee.
Could the date of my ceremony change?
The running of graduation is subject to the UK government permitting large-scale outdoor events in July. Should additional restrictions be imposed, it is possible that we may have to postpone or cancel the graduation ceremonies. Were this to happen, graduands would be given as much notice as possible. Whilst we hope that graduation will take place, we would encourage graduands to avoid making non-refundable travel and accommodation arrangements, and/or take out appropriate travel insurance.
What health and safety measures will be in place?
The safety of all of our graduands, guests and staff is of paramount importance and, in planning graduation, we have carefully considered where risks might arise and have implemented ways of protecting everyone. We are closely following government advice in relation to the organisation of large-scale events.
Graduation locations will be cleaned frequently throughout the day and we will adhere to any social distancing guidance which is in place at the time.
All attendees (graduands, guests and staff) must have received a negative Covid test result within the 48 hour period before the ceremony. If, on the day of graduation, you or your guests are experiencing any symptoms of Covid 19 or are having to self-isolate, you must not travel to the campus. Please contact the Graduation Office to advise us that you are unable to attend your ceremony.
Information about how to obtain home testing kits can be found on the UK government website.
If you are travelling to the UK from overseas, please adhere to the latest UK government guidance in relation to testing and quarantining.
We would ask that all graduands and guests wear a face mask during the ceremony, unless exempt for medical reasons. Graduands will be able to remove their face mask prior to crossing the stage and should then put it back on after returning to their seat.
I or my guests have a disability or special requirement; what should I do?
Please provide this information in the online booking form. We will endeavour to accommodate the needs of all graduands and guests. All venues will be fully accessible to wheelchair users and first aid provision will be in place. If you experience any difficulties on the day, please alert a member of staff.
Is there a dress code?
Graduands should dress smartly for the event and must must wear academic dress (gown, hood and cap) which should be hired from Ede and Ravenscroft in advance of the ceremony. There is no dress code for guests, although graduation is a formal event.
Eligibility to graduate
What is the deadline for my results to be published in order to graduate?
If you wish to attend your graduation ceremony, your results must be published by Friday 16th July 2021. If you have any outstanding academic fees (including tuition fees and reassessment fees), these must be paid before your results are released.
If you do not wish to attend your ceremony but wish to graduate in absentia and receive your certificate by post, the deadline for your results to be published is Monday 26th July 2021.
Undergraduate and Taught Postgraduate students:
Your results will be published online at www.lboro.ac.uk/myresults two days after your programme board. If this page states that your results have not been published because your balance is not clear, then you must contact the Finance Office immediately.
If you have been awarded Repeat Attempts as following a successful Mitigating Circumstances claim, but have passed your programme and wish to graduate, you must decline your Repeat attempts by 12.00 noon on Friday 16th July 2021 in order to attend your ceremony. Undergraduate students should do this via the Reassessment system and Postgraduate Taught students should email email@example.com.
Doctoral Research Students:
Please contact the Doctoral College Office if you are unsure whether or not your results have been published.
How can I check if I have any outstanding fees which will prevent my results from being released on time?
You can check your most recent statement or contact the Finance Office on +44 (0)1509 223538.
For information about how to pay your outstanding fees, please refer to the Finance Office website.
What happens if I have submitted a Regulation XIV appeal against the decision of the programme board?
Normally the timescales involved are very tight and it is rare for appeals to be fully resolved ahead of the degree ceremonies. Therefore, if your appeal is regarding your degree classification, we recommend you attend your ceremony. You should note that this will not prejudice the consideration of your appeal.
If your appeal is subsequently upheld and results in a change to your degree classification, you will be issued with an updated transcript and certificate. Should you wish to attend another degree ceremony you will be permitted to do so - please contact the Graduation Office to make the necessary arrangements.
Attendance and Booking
What should I do if I have not received an invitation to book my place?
If you have completed your programme, or are due to complete your programme by the start of July, and have not received an invitation by the end of May, please contact the Graduation Office.
What is the deadline for booking my place?
Bookings will close on Wednesday 9 June 2021. If you have missed the deadline and wish to attend, please contact the Graduation Office immediately on +44(0)1509 222491. Please note that, because of the reduced capacity of the venue, available places in ceremonies for students who miss the booking deadline will be very limited.
I'm not sure if I will be able to attend graduation because of travel restrictions or other issues; what should I do?
If you wish to attend your ceremony, but are not sure whether or not this will be possible, please book your place by the 9th June deadline. If your plans subsequently change, please email us at firstname.lastname@example.org.
Can I change the week of my graduation ceremony?
Unfortunately, this is not possible. Because we are using a much smaller venue, we need to manage attendance numbers very carefully. Also, the majority of students graduating during the week commencing 26th July will receive their results around 15th July, which would not give us enough time to prepare student lists and seating plans for ceremonies during the week commencing 19th July.
Can I defer my attendance at graduation to the winter?
We regret that, because of capacity issues, it will not be possible for students in the 2020 graduating cohort to defer their attendance.
Students who complete their programmes in 2021 may choose to defer to the winter 2021 ceremonies. If you defer, your certificate will show the date of the December 2021 ceremony and will not be available until December 2021, although you may request an interim transcript or award letter from email@example.com.
My graduation ceremony clashes with Eid; what should I do?
If you wish to attend your graduation but are observing Eid on the date of your ceremony, please contact firstname.lastname@example.org for further advice.
How many guest tickets will I receive?
Each graduand will have the opportunity to request a maximum of 2 guest tickets when booking their place at the ceremony. Tickets will give entrance to the ceremony and drinks reception.
We regret that it will not be possible to request extra tickets. However, ceremonies will be broadcast online for those who are unable to attend.
Can I bring extra guests without tickets onto campus?
In order for us to manage the safe flow of graduands and guests across campus, we regret that this will not be possible. The ceremonies will be broadcast online for those who are unable to attend but we are unable to offer an indoor webcast facility this summer.
Can children attend the ceremony?
Children of all ages are welcome to attend the ceremony but must have their own guest ticket.
How much do guest tickets cost?
There are no charges for graduands’ tickets or guest tickets.
My guests or I require a letter to support a visa application; what should I do?
The University is unable to provide invitation letters for guests. However, you may request written confirmation that you are due to attend the ceremony with up to two guests from email@example.com. UK-based graduands may wish to provide their own invitation letters for guests’ visa applications.
For more information on visas, please see the International Student Advice and Support Visa page.
Certificates and Programmes
How will my name appear on my certificate?
Your certificate is a formal record of your award and, as such, we strongly recommend that the official version of your name is used for graduation purposes.
Your name will appear in your certificate and transcript in the form 'first name(s) surname / family name' (Titles and other awards are not included). If you are part of the 2021 cohort and your full name follows a different convention, or you need to make any other changes to your name, please complete a Name Change form and email it with supporting evidence (e.g. passport or marriage certificate) to firstname.lastname@example.org by 30th June 2021. Changes cannot be made after the production of your certificate.
- Name Change form (Word .docx)
Please use this form if you need to change your name as it appears on your certificate and transcript.
I am attending the ceremony; when will I get my certificate?
If you award was confirmed in 2020 and you have not already received your certificate, you can either make arrangements for it to be posted to you or collect it from the Rutland Building (Loughborough campus).
If you are part of the 2021 cohort, your certificate will be presented to you on stage.
I do not want to attend my graduation ceremony; how can I get my certificate?
You can either collect your certificate from the Rutland Building (Loughborough campus) or pay for postage via the button below. If you would like to arrange a courier at your own expense, or nominate someone to collect your certificate, please email email@example.com with the details.
Will my name appear in the graduation programme (brochure)?
A programme (brochure) is produced for each graduation ceremony and lists the following details for students who are attending the ceremony or graduating in absentia:
- First name and surname
- Award (e.g. MSc, BEng), degree title and classification
When you respond to the booking invitation, you will be asked to confirm whether you consent to sharing your personal details for use in graduation promotional materials. Providing your award is confirmed by the published deadline, if you select yes, your details will be published in the programme. Your first name and surname will also be printed on Campus Clothing products (e.g. hoodies). Details of your qualification will not be shared with Campus Clothing.
If you opt not to share your personal data, your details will not appear in the programme and your details will not be passed onto Campus Clothing.
Please note that it is not possible to reprint copies of the programme to add or remove students who change their mind prior to the programme being finalised, or whose award is confirmed after the published deadline (e.g. because of an outstanding academic balance, or late completion of a PhD). Please think carefully about your choice and, if appropriate, discuss it with your guests to avoid disappointment.
Accommodation, souvenirs and hospitality
Will graduation photography be available?
Our official photographers, Tempest, will be providing Covid-safe graduation photography for graduands and their guests.
Unlike in previous years, you must book a slot with a Tempest in advance of your ceremony date; slots cannot be booked on the day. Your photography should be scheduled after you have registered and collected your gown and before your ceremony.
Will souvenirs be available?
Campus Clothing will be on site selling a range of souvenirs, including Class of 2020 and Class of 2021 hoodies, t-shirts and mugs. There is also a range of official Loughborough University souvenirs available through the University's online store, linked on the Souvenir page.
Is accommodation available on campus?
Yes, rooms are available on or near campus within the University’s hotels. Alternatively, there are a number of hotels within the town centre.
Could my graduation ceremony be relocated, postponed or cancelled in the event of exceptional circumstances?
If Loughborough University’s graduation ceremonies need to be postponed or relocated or cannot take place as planned due to circumstances beyond the University’s control, the Graduation Office will notify all graduands at the earliest possible time and publish notice of the position online.
We regret that Loughborough University cannot be held responsible for any loss or additional expense incurred by graduands or guests arising from the postponement, cancellation or relocation of its graduation ceremonies due to circumstances beyond the University’s control. Such circumstances may include, but are not limited to, fire, flood, natural disaster, explosion, terrorist act (or threat of a terrorist act), epidemic or pandemic, period of national mourning, industrial action, or dispute involving the University or graduation venue. Graduands and guests should ensure that they have adequate insurance protection to cover any losses which could be incurred in such circumstances including, but not limited to, travel and accommodation costs.