Information for Students

Your starting point for graduation-related information.

Familiarise yourself with the proceedings and processes of Graduation.


How do I know if I'm eligible to graduate?

Students who are eligible to graduate and who are nearing the completion of their programme will receive an invitation email from the Graduation Office at the end of April (for the July ceremonies) or in October (for the December ceremonies). If you do not receive an email and you believe that you are eligible to graduate, please contact the Graduation Office.

The invitation email will contain details of arrangements for the graduation ceremonies including a link to the online reply form which MUST be completed. You should complete the reply form even if you do not intend to attend your graduation ceremony.

In order to graduate at the next set of ceremonies, you must have successfully completed your programme of study and settled your student account at least two weeks before the start of the ceremonies. Please note that your results will not be published until all academic fees have been paid. 

Results and Pass-lists

For all Students:

If your results have not been published by Monday 25th November 2019 (London campus) or Friday 29th November 2019 (Loughborough campus), your award will not be conferred at a December 2019 graduation ceremony.

For Taught Undergraduate and Postgraduate students: 

Your results will be published online at two days after your programme board.  If this page states that your results have not been published because your balance is not clear then you must contact the Finance Office immediately.

For Research Students: 

Please contact the Doctoral College Office if you are unsure whether or not your results have been published.

I am not sure if I have any debts outstanding to the University; should I check?

Please check with the Finance Office on +44 (0)1509 223538 and the Library on +44 (0)1509 222353 to make sure your account is clear.

For information about how to pay your outstanding fees, please refer to the Finance Office website.

Should I wait to find out if I have passed before booking to attend?

No. It is very important that you reply to us before the deadline indicated in the invitation email. If you do not reply before this date we cannot guarantee you a place in the ceremony. 

What should I do if I have not received an invitation?

Please ensure you meet the eligibility criteria stated in FAQ above 'How do I know if I'm eligible to graduate?'.  If you are eligible then please contact the Graduation Office.

What happens if I have submitted an appeal?

You should still complete and return your reply form so that we know you are planning to attend. 

Normally the timescales involved are very tight and it is rare for appeals to be fully resolved ahead of the degree ceremonies. Therefore, if your appeal is regarding your degree classification, then we recommend you attend your ceremony. You should note that this will not prejudice the consideration of your appeal.

If your appeal is subsequently upheld and results in a change to your degree classification you will be issued with an updated transcript and certificate. Should you wish to attend another degree ceremony you will be permitted to do so - please contact the Graduation Office to make the necessary arrangements.

How much does graduation cost and do I have to wear a robe?

Attendance at the graduation ceremony itself does not cost you or your guests anything. 

However you cannot graduate unless you are wearing the appropriate academic dress, which must be bought or hired from Ede & Ravenscroft. 

The price for gown hire is approximately £50, all information about the gowns can be found on the Academic Dress page.

How many guests can I bring?

All graduands who book by the published deadline are guaranteed two guest tickets.  After booking has closed, the availability of additional tickets and the process for requesting them will be confirmed.  Additional tickets will then be released on a first-come-first-served basis.  We will do our best to accommodate all requests for additional tickets, but the sizes of ceremonies vary.

A web-cast will also be available in a lecture theatre for guests who cannot be accommodated in the main venue.

There is no charge for guest tickets. Guest seating is unallocated.

Can provisions be made for graduands/guests with individual requirements?

We promise to try our hardest to accommodate the needs of all Graduands and guests. Please let us know as soon as possible of any individual requirements you may have.

Could my ceremony be relocated, postponed or cancelled in exceptional circumstances beyond the University’s control?

If Loughborough University’s graduation ceremonies need to be postponed or relocated, or cannot take place as planned due to circumstances beyond the University’s control, the Graduation Office will notify all graduands at the earliest possible time and publish notice of the position online.  

We regret that Loughborough University cannot be held responsible for any loss or additional expense incurred by graduands or guests arising from the postponement, cancellation or relocation of its graduation ceremonies due to circumstances beyond the University’s control.  Such circumstances may include, but are not limited to, fire, flood, natural disaster, explosion, terrorist act (or threat of a terrorist act), epidemic or pandemic, period of national mourning, industrial action, or dispute involving the University or graduation venue. Graduands and guests should ensure that they have adequate insurance protection to cover any losses which could be incurred in such circumstances including, but not limited to, travel and accommodation costs.

How will my name appear on my certificate?

Your certificate is a formal record of your award and, as such, we prefer to use the official version of your name for graduation purposes.

Your name will appear in the ceremony programme, your certificate and transcript in the form 'first name(s) surname / family name' (Titles and other awards are not included). If your full name follows a different convention, or you need to make any other changes to your name, please complete a Name Change form and email it with supporting evidence (e.g. passport or marriage certificate) to Changes cannot be made after the production of your certificate.

  • Name Change form‌ (Word .docx)
    Please use this form if you need to change your name as it appears on your certificate and transcripts.

Will information about my award be published?

Yes, information about the award you recieve will automatically be published and be available online. Further information on how your data will be used and how to opt-out is available online on the Student Graduation Data page.