Confirming your identity

When you collect your ID card, you will need to show evidence of your identity and immigration status so that the University can confirm your right to study in the UK. The documents you will need to bring will depend on your immigration and fee status. You must bring original documents, even if you have provided them during the application process. UK Driving licences are not accepted because they do not confirm nationality/immigration status.

UK Fee Status

If you are required to enter a period of quarantine upon arrival in the UK, please do not attend an ID card collection event until the appropriate time has passed.

Immigration statusDocuments requiredWhat happens if I cannot produce the documents at registration?

UK and Irish Nationals

UK or Irish Passport, or UK/Channel Islands/Isle of Man/Republic of Ireland Birth Certificate or Adoption Certificate and evidence of National Insurance number (NI card/letter from government body/employer). 

Driving Licences are NOT accepted.

You must email a copy of your documentation to studentenquiries@lboro.ac.uk within 4 weeks of registration. Failure to do so may lead to you being placed on a Leave of Absence.

Other EEA and Swiss Nationals 

Passport and one of:  

  • 'Share code' for EU Settled or Pre-Settled Status. When generating a share code you should select 'other' as the reason you need to prove your status.
  • Evidence of an application submitted prior to 30 June 2021 for EU Settled or Pre-Settled Status.

You will not be permitted to complete registration and commence your programme until your right to study has been confirmed. 

Non-EEA Nationals

Passport and valid visa or Biometric Residence Permit, or other evidence of your right to remain in the UK, e.g. Home Office letter Confirming you hold Indefinite Leave to Remain.

You will not be permitted to complete registration and commence your programme until your right to study has been confirmed. Refer to the section on ongoing visa applications.

International Fee Status

If you are required to enter a period of quarantine upon arrival in the UK, please do not attend an ID card collection event until the appropriate time has passed.

Immigration StatusDocuments requiredWhat happens if I cannot produce the documents at registration?

Tier 4/Student Visa holders (new to Loughborough)

Passport with valid 90 day travel vignette and BRP issued for your Loughborough University programme (showing Sponsor Licence Number G9M4TDXV1). If you have not received your BRP, you will be permitted to register, but must present your BRP at the earliest possible time and before the expiry of your vignette. 

If you are an EEA national, your visa will be verified via a 'share code'. When generating a share code you should select 'other' as the reason you need to prove your status.

Copy of your flight details if your visa was issued outside the UK.

You will not be permitted to complete registration and commence your programme until your right to study has been confirmed. Refer to the section on ongoing visa applications.

Tier 4/Student Visa holders with an existing visa for Loughborough University

If you have a visa for previous study at Loughborough University (e.g. Pre-Sessional Course, or undergraduate degree) which is still valid, you may register with this but you must submit your new visa application before your visa expires and within 6 weeks of the start of your programme.

Not applicable.

Tier 4/Student Visa holders with a visa for another institution

Passport and most recent visa.

Evidence of your visa application for Loughborough University – copy of the document checklist, online application front page, or UKVI letter confirming receipt of your application prior to the expiry of your previous visa.

You will not be permitted to register or start your programme until you have provided evidence that you have submitted a visa application with a CAS for Loughborough University.

Short-term Students studying a Pre-Sessional course only 

Passport and one of:

  • Valid 90 day travel vignette and BRP.  If you have not received your BRP, you will be permitted to register, but must present your BRP at the earliest possible time and before the expiry of your vignette. 
  • Short term Study visa 'Share code' (EEA students only). When generating a share code you should select 'other' as the reason you need to prove your status.

If you have entered via an airport eGate, a copy of your flight details will also be required. 

You will not be permitted to complete registration and commence your programme until your right to study has been confirmed.

Visitors studying a valid programme for less than 6 months

Passport with valid visa or, if you are a non-visa national and have entered via an airport eGate, a copy of your flight details. 

You will not be permitted to complete registration and commence your programme until your right to study has been confirmed. Refer to the section on ongoing visa applications.

UK and Irish Nationals

Passport or National Identity Card.

You will not be permitted to complete registration and commence your programme until your right to study has been confirmed.

Other EEA and Swiss Nationals

Passport or National Identity Card and one of:  

  • 'Share code' for EU Settled or Pre-Settled Status. When generating a share code you should select 'other' as the reason you need to prove your status.
  • Evidence of an application submitted prior to 30 June 2021 for EU Settled or Pre-Settled Status.
You will not be permitted to complete registration and commence your programme until your right to study has been confirmed. Refer to the section on ongoing visa applications.

Asylum Seekers

Application Registration Card (ARC) and a copy of the most recent correspondence from UKVI. If you are subject to Immigration Bail, you will need to provide your most recent Bail 201 form to show that you are not prohibited from studying. It is likely that we will need to check your status on a monthly basis. Please refer to the section on current visa applications.

You will not be permitted to complete registration and commence your programme until your right to study has been confirmed. Refer to the section on ongoing visa applications.

Other visa holders (e.g. Dependant, Tier 1, Spouse, Ancestry Visa)

Passport and Biometric Residence Permit.

You will not be permitted to complete registration and commence your programme until your right to study has been confirmed. Refer to the section on ongoing visa applications.

Distance Learning Students

If you are based outside of the UK, you will only be required to provide evidence of your nationality and immigration status when attending taught sessions at the University.

If you live in the UK and are not a British or Irish national, please email a copy of your passport and visa or other evidence of your right to live in the UK (e.g. Indefinite Leave to Remain letter, EU Settled or Pre-Settled Status 'share code') to studentenquiries@lboro.ac.uk.

If you are a postgraduate student starting your programme by distance learning before travelling to Loughborough to join normal teaching, please refer to the above sections.