AI Guidelines at Loughborough

Practices for Everyone

Navigating the evolving use of AI can be difficult. These practices are everyday actions that help reduce risks and support responsible use. They build on the good habits already in place and provide a shared approach to working with AI.

Using Copilot-Chat

Copilot-Chat https://m365.cloud.microsoft/chat/ is covered by the University’s Microsoft enterprise licence—just make sure you're signed in with your University credentials.

This licence ensures that the University’s data is handled securely within Microsoft’s trusted environment, offering protections around privacy, compliance, and data governance that are not guaranteed with public or free AI tools.

Always follow University guidance on:

  • Information security
  • Handling sensitive, personal, or confidential data
  • Protecting intellectual property

Be especially cautious when using non-University AI tools, as they may not offer the same safeguards.

For more information on data protection, information security and data privacy at Loughborough University, please see here.

Be a data custodian

You are responsible for knowing when the data you provide to AI services requires protection, ensuring its appropriate use and safeguarding as needed.

Be aware of limits and capabilities

Understand both the potential and the boundaries of AI to navigate its use effectively and responsibly.

Be transparent and accountable

Inform others about AI involvement and ensure its outputs are appropriate and accurate before use.

Be curious

Recognise that change is inevitable and staying informed is important. By cultivating curiosity, you position yourself to navigate forthcoming shifts with knowledge and adaptability.

Be Environmentally Responsible

Understand the environmental impact of AI systems and their contribution to digital carbon emissions. Make choices that reduce your digital footprint and support a sustainable future.

Take the next step

Guidance for students

How to acknowledge, describe and reference the use of Generative AI tools in assessed work

Guidance for staff

Generative AI tools in learning, teaching and assessment

Want to join the AI in Education (AIED) research group?

This group has been established to unite academics and Professional Services staff in exploring how AI can support teaching, learning, and student support.