IT ServicesStaff

Data Storage

Connecting to Group Workspaces

Instructions to connect non-managed devices to access Group Workspaces.

Connecting to Group Workspaces from a personal Windows device

Video Guide

Learn how to connect to Group Workspaces from a personal Windows machine.

Step by Step instructions:

1

Connect to the VPN

Connect to the VPN and authenticate your connection with Multi-Factor Authentication (MFA) using the Duo app installed on your mobile device.

2

Go to Fileport

Open and internet browser and type in fileport.lboro.ac.uk, log in with your IT credentials when prompted.

3

Select the Workspace

Open the drop-down list on the landing page and select the workspace you would like to add to your desktop. Opening up a workspace will display your workspace number and name in the top left corner. Please make a note of this as you will need it later.

4

Create shortcut

Go back on your desktop and right-click. From here, select new and shortcut.

5

Type in Workspace name

You will now need to type in the name of the workspace. To do this,  type in ‘\\’ followed by the workspace number and name shown on fileport. Make sure to change the ‘/’ after the number to a ‘\’ e.g. \\WS7/ITS-BusinessPartnering should become \\WS7\ITS-BusinessPartnering and then click next.

6

Enter your Lboro credentials

When prompted to enter the network credentials, type in lunet\username then your password and click ok.

7

Rename the shortcut

You can then name your shortcut or accept the default name.

The icon to the Groupspaces will then be available on your desktop

Connecting to Group Workspaces from a personal Mac OS

Video Guide

Learn how to connect to Group Workspaces from a personal Mac OS X.

Step by Step instructions:

1

Connect to the VPN

Connect to the VPN and authenticate your connection with Multi-Factor Authentication (MFA) using the Duo app installed on your mobile device.

2

Go to Fileport

Open and internet browser and type in fileport.lboro.ac.uk, log in with your IT credentials when prompted.

3

Select the Workspace

Open the drop-down list on the landing page and select the workspace you would like to add to your desktop. Opening up a workspace will display your workspace number and name in the top left corner. Please make a note of this as you will need it later.

4

Connect to server

Select ‘Go’ and select ‘connect to server’ from the menu bar.

5

Type Workspace name

Type in smb://workspace number@lboro.ac.uk followed by your workspace name and name@lboro.ac.uk e.g. smb://ws3.lboro.ac.uk/ITS-Dept.

6

Enter your Lboro credentials

When prompted, select connect as ‘registered user’ and enter your Loughborough Username and Password.

Personal Devices

Connecting to Group Workspaces

Instructions to connect non-managed devices to access Group Workspaces.

1

Outlook address book

Open the Outlook address book. 

Search for yourself in the address book. Once located, right-click and select 'Properties' to open your account details. 

2

Locate Workspace name

Click on the 'Member of' tab.

Scroll down to groups starting "ws."

Each of these is a the name of a group workspace when you remove the starting "ws." and the trailing ".ReadWrite" and or ".ReadOnly".

If you are only in the ".managers" and neither of the others you cannot access the GroupWorkspace.

3

Search workspace information

Now that you have the Group Workspace information, for example "ws.Tools-.ReadWrite", open the reporting tool Reporting: Workspace Information (lboro.ac.uk) to search for the workspace information.

In the search field titled 'Filter all columns'  enter the Group workspace name e.g "Tools-". This will automatically filter and disaply the details that you require.

4

Create address

You now need to construct an address by using the first part of PSComputerName, in this case "fs-6" and the last part of the path, "Tools-" by adding \\ to the start, linking the two with a single \ and finishing with another single \. E.g.

\\fs-6\Tools-\