Hosting a website
Web Hosting
Webhost is a mediated service for members of staff to host web sites of benefit to the University, that promote its services, Examples of such sites would be a blog for a research group or a conference site. Please note this service is not suitable for personal vanity sites, the storage and access of teaching materials or sites that hold or deal with financial, personal or confidential data.
Requests for new sites are mediated and approved by Brand, Digital & Creative Production within Marketing and Advancement, once agreement on the content and lifetime of the site has been reached. Content is controlled by the requestor via their content management system (e.g., WordPress), which must be approved by Brand, Digital & Creative Production. Brand, Digital & Creative Productions have a large amount of experience in creating and managing sites. They should be your first point of call. You can add additional members of staff and researchers via your CMS interface, if this allows it. The service has restrictions in place to allow its continuing operation, which include fair usage and sunset clauses for all sites.
Any site found to have a GDPR breach will be shut down until the breaches are rectified and the site is cleared for use by Brand, Digital & Creative Production.
As a site administrator, you are responsible for:
- Ensuring the content of your site is appropriate
- Managing access to your site for other administrators, editors and any other content suppliers
- Ensuring that any scripts or plugins that have been installed on your site are secure
- Deleting or reassigning ownership of your site (if you want it to remain active) before you leave the University
- By default, when you leave the University, your site will be archived for six months before being eventually deleted. You can of course remedy this by simply finding another member of staff to take on responsibility for the site
Sites have restrictions on their size, which is 1Gb by default, this can be increased, but must be approved by Brand, Digital & Creative Production. Shell access and FTP access to the server are not available.
Whilst the service is relatively secure, it is not suitable for the storage of confidential or personal information. Access to your site can be encrypted, but please do not store or request any financial, personal or other confidential information. The service is currently able to offer TLS/SSL support and can provide certificates free of charge via a third-party service, Let's Encrypt. In the unlikely event of the Let's Encrypt service becoming unavailable, sites may need to operate without a certificate or purchase a long term certificate (if your site has a non-Loughborough address).
A sunset clause relates to the lifetime of the site you are requesting. For a site to be approved on the service, it must have a date after which it is no longer required. By default, any new site will have a sunset clause of two years after its activation. You may request yearly extensions, but these must be in writing to Brand, Digital & Creative Production.