IT ServicesSupporting Research

Data Management

File Storage and Sharing

Workspaces - Introduction

General file storage and sharing is split into three options; Individual Workspace, Group Workspace and Office 365 Groups. All options allow you to store your work documents in a safe place which is regularly backed up.

Individual Workspaces are always made available to you in computer labs and (for staff) on your staff managed Windows 7 service computer, this appears as Documents.

You can work at your desk using the Windows 7 services, and your documents will be available from any computer lab on campus.

Other ways to connect:

  • Wireless network (Links to IT Services Staff pages)
  • Off campus access (Links to IT Services Staff pages)
  • Fileport

Office 365 Groups and Group Workspaces are created upon request. These option allows for groups of staff or groups of staff and students to have access for sharing of work or study related files by people with a shared interest.

Research groups could have their own Office 365 Groups or Group workspaces, and groups of students working on a project may, with the agreement of their academic department, be given a Group workspace (Office 365 Groups are not yet available to undergraduate students).

Storage on Hydra


None of the HPC user filestores are backed up. It is the responsibility of users to ensure that they keep copies of their critical files somewhere safe. To find out more please visit our external HPC website using the below link: