IT Services are implementing three key changes over the coming months to protect the University and its data from cyberattacks, secure your accounts from unwanted access, and respond to changes with OneDrive cloud storage.
Posture Check with Duo
From February, a new device security check will be introduced using Cisco Duo. It checks that your device is safe and up to date before accessing University systems and data.
When you sign in, whether on a university-managed device or a personal device – you will receive a notice from Duo if your device has not applied the latest software updates (patches) within 14 days from vendor release date.
More details on this change will be shared in the coming weeks. In the meantime, please visit the FAQ page for more information.
Password reset
We’re making a small change that makes a big difference to account security.
To help keep accounts secure, passwords that haven’t been refreshed since July 2023 will be prompted for a reset. Colleagues will receive an email with instructions to update their password via our secure self-service platform. The process takes less than one minute and helps protect your account and University data.
You can find more information in this news feed article.
Microsoft 365 Data Storage
Microsoft has changed how cloud storage works for universities, meaning Microsoft 365 storage is no longer unlimited. To avoid significant new costs and reduce digital waste (the storage of unnecessary, duplicate, or outdated files), in February 2026 we will be asking everyone to review and remove unnecessary data from their OneDrive accounts.
OneDrive remains the University’s primary storage solution, but a new 50GB default limit will be introduced, along with a default 8-year retention period for staff email not actively selected for retention.
We recognise that some roles require more space. If you still need more than 50GB after you have completed your digital housekeeping steps, a simple process will be available to request additional storage for your work.
Find out more information about these changes, why they are happening, and what you need to do.
Further information will be communicated nearer to the change.