Loughborough University Research Repository and LUPIN

Loughborough University Publications Information System (LUPIN) and the Research Repository are the means by which staff manage their research output metadata and make their publications and other research outputs accessible to an external audience.

The Research Repository is the University's external-facing repository of Loughborough's research output. Submissions to the Research Repository are made via the University's LUPIN system unless the submission is an e-thesis or data. For e-thesis or data submission please see the relevant sections below.

Loughborough's Research Repository contains over 50,000 full-text (or equivalent) items and includes journal papers, book chapters, conference papers, data, theses and audiovisual material. The aims and objectives of the Research Repository are:

  • To increase the accessibility and visibility of Loughborough’s research output and to increase citation rates
  • To support individual members of the University in providing open online access to their research output
  • To ensure the storage of and long-term access to Loughborough’s research output at institutional level
  • To attract greater funding to Loughborough’s Schools and Departments
  • To showcase the research output of Loughborough’s academics, and raise their national and international profile

Getting started (see below for E-thesis submission and see the linked page for data submission)

  1. Login to LUPIN with your University username and password.
  2. Upload the author-created 'accepted for publication' version (ideally PDF) rather than the publisher PDF.
  3. You will be required to agree to the terms and conditions of the Research Repository licence  for each submission to give us permission to make your work available online. Depending on your licence agreement with the publisher, your file will be made available under the appropriate Creative Commons licence.
  4. Repository staff will check publisher copyright policies and manage publisher embargoes and will email you when your submission has been added.

E-thesis submission

Students are required to deposit a copy of the final version of their Ph.D. thesis, as approved by their Examiners, in electronic format in the University’s Research Repository. Each thesis will be made freely available on the web via the University’s Research Repository unless the thesis is embargoed or confidential. The research degree will not be awarded until the electronic version has been deposited with the University. 

Full guidance is available on the Doctoral College website and this should be read prior to completing the E-thesis submission form. Please note that the Repository submission process is not to be used for theses which have not been examined. For unexamined theses please complete the Intention to Submit form on Learn and liaise with the Doctoral College Office.

Data submission

Information about data deposits with an instructional video is available in the section Archiving your data.

LUPIN user guides and presentations

LUPIN is the University's Current Research Information System (CRIS) which enables staff and students to store and manage the metadata for all research outputs. LUPIN data is also used for a range of internal reporting purposes, including preparations for the Research Excellence Framework. It also provides the automatic Publications feed on academic staff web pages. LUPIN is managed by the Research Quality and Visibility Team in the Research and Innovation Office. Help guides are provided in the help section of LUPIN.