​Agreeing your budget and Research Award Management Plan (RAMP)

Once the funder contract and collaboration agreements have been signed, a budget will be created within the University finance system, Agresso, and a unique project code (J-Code) will be issued to you. Once you have received confirmation that a new J-code has been set up for your project, and the start date of the funding award has passed, you will be able to spend against the budget. The Research Support team will manage the physical transfer of funds between your funder, the University and partners on your behalf, according to the agreements.

The amount awarded is different to the bid amount, what should I do?

Contact the member of staff who supported you with your grant application. They will look at the options for amending your finances with you and help you to decide whether it is feasible to accept the reduced award.

My funding is not in Sterling, what impact will exchange rate fluctuations have on my award?

The sterling value of the award may be adjusted because of variations in the exchange rate during its lifetime. The Research Support team will discuss with you any adjustments necessary in the future and how this can be handled within the award.

You will be emailed a RAMP for your project, which includes the following information:

• Your overall award and breakdown of the expenditure categories
• Details of the formal funder reporting requirements and deadlines for information
• Details of recommended internal checkpoints when the Research Support team will review the financial management of your award to ensure that expenditure is on track and in line with funder rules
• Contact details for the members of the Research Support Team allocated to the financial management of your project.

Please contact the member of the Research Support Team allocated to your project if you would like to meet them to discuss the management of your project.