TRAC Sub-Committee

TRAC Business Cycle

  1. The Committee should meet 3 times a year, in November, January and in May/June; there may be additional meetings as required, but this would not normally be more than once a year.
  2. The principal items of business conducted at each meeting are:

2.1       November

  • Review of Terms of Reference and Membership
  • Diary returns
    • End of Year report
    • Review of Guidance
    • Review of Schools to be surveyed for new academic year
    • TRAC Policy and Guidance (if necessary)
    • Consideration of all key drivers, including:
      • student data
      • space data
      • staff data
    • Analysis of the Margin for Sustainability & Investment calculation

2.2       January

  • Receipt of returns for previous year and recommendation to Finance Committee:
    • TRAC
    • TRAC(T)
    • Diary Returns – progress report for current year
    • TRAC Policy and Guidance (if necessary)

2.3       June

  • Analysis of time allocation survey data/workload plan data
  • Review of estates space data and weighting factors
  • Review of research facilities calculations
  • Review of technician activity
  • Review of library and IT cost drivers
  • Consideration of TRAC and TRAC T Benchmarking
  • Annual Review of Committee Effectiveness

Internal Audit reports to be received as necessary