Information Technology and Governance Committee

Terms of Reference

1. Advising and reporting to Senate and Council

  • To advise Senate and Council on matters related to the use of Information Technology and Information Systems (IT/IS) across the University
  • To advise Council on the effectiveness and appropriateness of the University’s Information Governance framework, policies and activities

2. University IT Strategy

  • To determine, review and champion the University's IT strategy and its implementation, ensuring it helps deliver and is aligned to the overall University strategy
  • To support the Director of IT Services in identifying strategic priorities and mitigating risks
  • To ensure appropriate information and data architecture across the University and support the ongoing digitisation of University processes
  • To provide strategic oversight and advise the COO on the Strategic IT risk on behalf of Council

3. University IT Policy and Services

  • To develop and review institutional policies relevant to the use and provision of IT (including information security), submitting these to other relevant bodies for approval as necessary
  • To ensure that the overall IT service offering remains fit-for-purpose and is aligned to the strategic objectives of the University

4. University IT projects

  • To initiate major new IT projects, via the IT Portfolio Board and/or Operations Committee as appropriate
  • To receive reports from the IT Portfolio Board on the full portfolio of IT projects and ensure the portfolio remains aligned with the IT strategy and the University’s objectives
  • To provide high-level, independent assurance for major strategic or high-risk IT projects at the request of Operations Committee or the IT Portfolio Board, to ensure the most appropriate project approach and governance is in place.

5. Information Governance

  • To ensure information governance policies remain relevant and appropriate and to ensure compliance through the appropriate management structures.
  • To ensure appropriate plans and approaches are in place to maintain the resilience of information systems and to maximise the continuity of IT provision. 

6. Cycle of meetings

  • To meet at least three times per annum and on such other occasions as the Chair deems necessary