Leaving the University checklist

Please use this section to gather all information that may be useful if you are leaving the University.

Should you require futher information that cannot be found on this page then please contact HR Services who will be happy to help with any enquiries regarding leaving the University.

Loughborough University would like to take this opportunity to thank you for your service during your employment at the organisation and would like to wish you every success in your future endeavours.


Notice Periods

For information about your Notice Periods, please refer to your contract of employment. You can also find further information on the Conditions of Service page.

Exit Survey

For those members of staff who are leaving, please could you complete the Exit Survey. Although not compulsory, the information provided is hugely valuable to the University to help our development. For those who would like more information regarding the Exit Survey please contact the HR Services team.  

Returning University Property

Those leaving the University who are in possession of any University property must ensure that it is returned before leaving the University.  You should agree these arrangements with your line manager - the property you will need to return will include IT kit, University mobile phone, staff identification card, any other security cards, keys, corporate clothing, uniform. 


The University is required to capture information about where staff move on to. This information is important and is gathered as part of the exit survey. 

This form collects data for employees “Activity on Leaving”, and “Location on Leaving” which is required by HESA (Higher Education Statistical Agency). This data forms part of the University’s HESA Staff Return to aid the statistical analysis against other Higher Education Institutions. Staff cooperation on this matter is greatly appreciated.

Further Information about why this data is needed can be found by going to the HESA website.


You must provide Human Resources with an up to date postal address. Please ensure that your address is correctly recorded on your my.HR page before you leave the University.

As you will no longer have access to your payslips in my.HR after you leave the University, you must provide the Payroll team with an up to date email address before you leave so that your final payslip can be emailed to you. This can be done by accessing the my.HR page and is found under E-form Preferences.

Please note that it is your responsibility to obtain any historical payslips you may require from my.HR before you leave the University.

If you are a member of the University Superannuation Scheme or Local Government Pension Scheme then please refer to their prospective websites for further information. 

University IT

For further information regarding access to IT after your leaving date, please refer to IT Services. 

Annual Leave

If you have not taken your full annual leave entitlement (from 1 May up until your last working day) you will be required to fill out a Holiday Pay Form that will need to be approved and signed by your department and sent to Payroll.

Your outstanding annual leave entitlement will then be paid in your final payment. 

University Library

Before leaving the University, please remember to return any materials borrowed from the University library. If you need a reminder about books on loan, please email the Library directly. 

If you are no longer in Loughborough, you can post your books back to the library for free using a tracked postal returns service. All the details regarding returning library items can be found on the Library website.