How to apply as an Undergraduate student
Also applicable for Foundation Art & Design students.
Please see our announcements for the key dates on how and when you can apply.
You apply for your hall accommodation using our online room reservation system.
If you pick Loughborough as your Firm choice you can choose where you want to live from a selection of room types in a variety of locations.
We recommend you have a list ready of your preferred room options before you go online to reserve your room. Don’t just have one choice; all our halls have excellent reputations so you can have a range of preferences.
If you have received an offer via Clearing and Adjustment, visit our website for more information on the accommodation allocation and room preferencing processes.
The application process
Step 1 – Research
You will receive an email from the Student Accommodation Centre to advise you when and how to apply (see our announcements for the latest update). Please browse our halls online or even better, come and visit us at an Open Day to familiarise yourself with the different accommodation options.
It is also important to read the occupancy Licence Terms and Conditions before you proceed.
Step 2 – Registration
The accommodation system requires you to register before you can login for the first time. You will need to create your own username and password to access the accommodation login (your University IT credentials will not allow you to access this site).
You will be taken through the short registration process and when this is complete you will receive a confirmation email. As a conditional student, the Student Accommodation Centre will then notify you by the end of July when you are eligible to proceed to the application stage (Foundation Art & Design students will be able to apply from mid August).
Follow the links to 'Accommodation Login' and follow the instructions. Don’t forget to make a note of the username and password you have created.
Step 3 – Application
Once your academic place has been confirmed, you will be eligible to apply for accommodation. Please login to your accommodation account and follow the instructions.
At Loughborough we like to consider Halls as Communities - requiring a balance of gender, course and year in each Hall. Our computer allocation system prevents too many students who share the same course or gender from being allocated to the same Hall.
On the Thursday and Friday of A Level results in August, our Room Reservation system opens on a staggered basis - students are grouped dependant on course and gender. A proportional number of rooms are allocated in all halls for each group, so everyone has a fair chance to reserve the room of their choice.
If your first choice room is not available, you can see what other rooms are available to book - rather than us choose for you. The system does get very busy on these days, so do your research in advance and get your list ready!
Firm choice and Foundation Art & Design students
If you already have a confirmed place or have deferred, you can reserve your room from the end of May. Conditional offer holders and Foundation Art & Design students will be eligible from mid-August (as long as you have pre-registered before the July deadline).
You will see a list of rooms available and have the option to filter on hall, room type or catering. Once selected, the next page will show a summary of your reservation and fees. This room will be held for you for 15 minutes while you decide to either reserve your room or make a different selection. If you do not reserve the room in the allotted time it will be released to other students.
Once you have reserved your room, you will then automatically proceed to accept your Accommodation Contract.
You can select three preferences based on an area of the campus, room type and catering. We will then send you an email summarising your request.
Our team will use your preferences as a guide when allocating accommodation. Please note that depending on availability we are not able to guarantee that you will be offered your preferred room type. The system will take into account both your preference options and date of application.
Once the accommodation team have allocated you a room you will be sent an email confirming your offer and how to view and accept this online. You will receive your offer via the email address as specified on your University application.
Step 4 – Accommodation Contract
In order to accept the contract online, you will be required to enter your accommodation username and password. You will be entering into a legally binding agreement with the University, your landlord.
Please make sure you:
- Confirm your room by accepting our Terms & Conditions and online contract.
- Pay your Room Bond once you have been issued with your University Student ID number (for example B******), issued six weeks prior to your arrival. You will be sent a confirmation email to acknowledge your successful transaction.
- Complete the online induction and book your arrival slot.
Please contact the Student Accommodation Centre if you experience problems applying for your accommodation.