Estates Management and Sustainability Committee

Overall Remit and Responsibilities

1. To provide assurance to Council and Senate that the University estate is being deployed, managed and maintained in an optimal way to best fulfil the aims of the University.
2. To approve the Estates Strategy and Sustainability Strategy, providing specialist oversight and ensuring that they are aligned to the overall University Strategy.
3. To provide specialist oversight in relation to the development of material estates and sustainability projects.
4. To provide assurance to Senate and Council on matters relating to the procurement, maintenance and disposal of land and buildings and associated services, within the context of the University's estate management strategy.
5. To consider and recommend approval of major projects within guidelines approved by Council, summarised below, providing an independent opinion of detailed plans, business case assumptions and costings, considering value for money, aesthetics and other data that is available.
6. As part of the major capital projects approval process to receive reports from Project Management Boards and to make recommendations where required on the appointment of consultants and contractors in accordance with procurement regulations and within the total budget released by Strategic Portfolio and Resources Committee.

7. To consider and make recommendations on the detailed programme of Long-Term Maintenance.
8. To consider reports and recommendations from the Sustainability Sub-Committee including an annual report reviewing progress against sustainability strategy KPIs.
9. To have oversight of all strategic plans to ensure that the aesthetic quality of the campus, including landscaping and the siting and appearance of buildings is maintained to expected standards.
10. To consider recommendations for, and approve, the naming of buildings and roads on campus.
11. To consider reports and recommendations related to sustainable travel, traffic, access control, car parking, utilities and infrastructure and to make recommendations to Council where appropriate, but to act within delegated authority where there are no resource implications.
12. To consider reports from the Space Management Sub-Committee.

Standard Duties

13. To report to Council and Senate after each meeting.
14. To review annually its Terms of Reference.
15. To review annually its effectiveness.
16. To refer business to other Committees as it sees fit.
17. To set up and oversee subgroups of the Committee and to commission reports from these subgroups as necessary to assist the Committee in its duties, and to produce terms of reference for these groups.