Essential information

Documentation for Doctoral Researchers

Documentation and forms that you, your supervisors and your examiners will need during the course of your PhD, EngD or MPhil.

Starting (Part R1)

1. Supervisory Partnership Expectations Form

Form for Supervisors and Doctoral Researchers to discuss and complete during their first formal meeting.

2. Doctoral Researcher Induction Checklist

Checklist for new Doctoral Researcher to undertake during their induction phase.

3. Annual Leave Request Form

A form to request annual leave from your supervisor (before your leave commences).

4. Six-Month Review Form

Form for Supervisors and Independent Reviewer to complete at the 6 month progress review stage for full & part time students (excluding CDT students).

5. Six-Month CDT Review Form

Form for Supervisors and Independent Reviewer to complete at the 6 month progress review stage for full & part time CDT students.

Progressing (Parts R2 and R3)

1. Annual Leave Request Form

A form to request annual leave from your supervisor (before your leave commences).

2. Record of Research Student Supervisory Meeting

A form to record formal contact between research student and their research degree supervisor.

3. Independent Reviewer’s Annual Report

Form for the Independent Reviewer to complete after the annual progress review for full and part time Doctoral Researchers (excluding CDT students).

4. Supervisors’ annual report to Doctoral Researcher

Form for the Supervisors to complete at the annual progress review stage for full and part time Doctoral Researchers (excluding CDT students).

5. Doctoral Researcher Development Record

A form for research students to record wider training and development activities undertaken, this is to be submitted to the progression board.

Completing and submitting (Part R3)

1. Intention to Submit and Appointment of Examiners

Online form to indicate your intention to submit your thesis. This will also initiate the process to appoint the Examiners for your submission.

2. Ethesis Submission Guidance

Guidance on depositing a copy of the final version of their PhD thesis in the University's Research Repository

3. Thesis Access Conditions and Deposit Agreement

Form for students to certify the originality of their electronic thesis submission.

4. Third Party Copyright Guidance

Guidance on how to acknowledge and cite any third party copyright material that you reuse in your thesis.

Examination phase (Part R3)

1. MPhil Independent Preliminary Report - for candidates submitting on or after 1 August 2019

Examiner's preliminary form for MPhil students

2. PhD Independent Preliminary Report - for candidates submitting on or after 1 August 2019

Examiner's preliminary report form for PhD students.

3. EngD Independent Preliminary Report - for candidates submitting on or after 1 August 2019

Examiner's preliminary report form for Doctor of Engineering students.

4. MPhil Joint Report and Outcome - for candidates submitting on or after 1 August 2019

Examiner's main report form for MPhil students.

5. PhD Joint Report and Outcome Form - for candidates submitting on or after 1 August 2019

Examiner's main report form for PhD students.

6. EngD Joint Report and Outcome - for candidates submitting on or after 1 August 2019

Examiner's main report form for Doctor of Engineering students.

Examination phase (Part R3)

For candidates submitting on or prior to 31 July 2019:

If you are resubmitting a referred Thesis, please contact pgresearch@lboro.ac.uk for the report forms.

Mitigating Circumstances and Leave of Absence (all Parts)

1. Mitigating Circumstance Form Request

Application form for student to request an extension of time to submit for research degree.

2. Mitigating Circumstances Form (Progress Review)

This form is to be used by students where circumstances have affected performance at their 6 month, mid part or end part review.

3. Mitigating circumstances guidance notes

Mitigating Circumstances guidance for students.

4. Request for Leave of Absence

Application form for students requesting suspension of studies.

Guidance for examiners (specifically during Covid)

1. Additional examiner guidance documentation

Application form for student to request an extension of time to submit for research degree.

Loughborough Doctoral College

Essential information

Documentation for Doctoral Researchers

Starting (Part R1)

Progressing (Parts R2 and R3)

Completing and submitting (Part R3)

Examination phase (Part R3)

Examination phase (Part R3)

For candidates submitting on or prior to 31 July 2019:

Mitigating Circumstances and Leave of Absence (all Parts)

Guidance for examiners (specifically during Covid)

Contact us

Doctoral College (Academic Registry)

For ADMINISTRATIVE queries about your PhD