Certificates and transcripts
When you graduate, you are presented with a certificate and transcript, either on stage during the ceremony or afterwards by one of the alternative processes listed below. As this is your formal record of your award, you may wish to check how your name appears on it - more below...
Collecting your certificate in person
At the ceremony:
If you are attending your graduation ceremony, your certificate and transcript will be presented to you by your Associate Dean or Head of Department as you leave the stage.
The Diploma Supplement can be printed out to keep with your degree certificate and academic transcript. It describes your award in more detail and may be useful if asked for further information about your qualification.
After the ceremony
You may collect your certificate from the Student Enquiries Counter, Rutland Building on the Loughborough campus after the date of the graduation ceremony. You will need to bring some form of identification with you.
You may collect your certificate from the Professional Services Team in London after the date of the graduation ceremony. You will need to bring some form of identification with you.
Collecting a certificate on behalf of someone else
The Graduation Office will release certificates to third parties on the instruction of graduates. If you would like someone else to collect your certificate, you must notify the appropriate team in writing or by email, giving the name of the person you wish to collect it. That person should bring some form of identification when they come to collect your certificate.
Certificates for students at the Loughborough campus may be collected from the Student Enquiries Counter in the Rutland Building. Please send details of the individual nominated to collect your documents to email@example.com.
Certificates for students at the London campus may be collected from the Professional Services desk. Please send details of the individual nominated to collect your documents to firstname.lastname@example.org.
The Graduation Office can post your certificate and transcript via recorded delivery if you are unable to attend your graduation ceremony. If you would like your certificate and transcript to be sent to you after the ceremony you can order this by visiting our online store. Certificates and transcripts will be sent out by the Graduation Office six to eight weeks after the ceremonies have finished.
Graduands whose documents are being posted to the People’s Republic of China are encouraged to provide their full name and address in Chinese characters to assist with the delivery.
Alternatively you can send confirmation of your address and a cheque made payable to “Loughborough University” for the appropriate amount to cover postage (£5 UK, £7.50 Europe, £10 Rest of World - non refundable).
Please note that your certificate and transcript will remain in the Graduation Office until we hear from you.
Loughborough University London students' documents will be held at the London campus. To make a payment for postage, London students will need to select the London In Absentia postage option from the online store.
Duplicate Certificates and Transcripts
Upon Graduation students are issued with a certificate and an academic transcript free of charge.
Please note that the University only issues ONE original certificate and academic transcript per student.
Certified copies of certificates and transcripts are available for a charge through the University's online store. (Please note that if you graduated prior to 1996 you will need to contact the academic department at which you studied for a copy of the transcript.) If you have special requirements, for example you would like a transcript to be sent to World Education Services in Canada or the USA, please note this in the additioal information section of your order and email instructions/the accompanying paperwork to email@example.com.
Your Name (how it appears on your certificate)
Your certificate is a formal record of your award and, as such, we prefer to use the official version of your name for graduation purposes.
Your name will appear in the ceremony programme, your certificate and transcript in the form 'first name(s) surname / family name' (Titles and other awards are not included). If your full name follows a different convention, or you need to make any other changes to your name, please complete a Name Change form and email it with supporting evidence (e.g. passport or marriage certificate) to firstname.lastname@example.org. Changes cannot be made after the production of your certificate.
Use of the letters indicating your qualification, such as BSc, PhD or DLitt, is covered by formal guidance on Post-Nominal Letters.
If you have any queries regarding your certificate or academic transcript you should contact the Graduation Office.