What iTrent access do I need?

If you are an Departmental Administrator of a department or a school, you will need this Administrator access:- 

What can I view?  

• Employee sickness absence data 
• Other Absence Data 
• Personal details (Addresses and Contacts)  
• Position information including the Grade  (Not spinal point) 
• Probation and fixed term reviews  

What can I update? 

• Employee sickness absence  
• Other absences such as Study/Compassionate leave
• Employee personal details (Addresses, Contacts and Emergency contacts)  
• External Funding Reviews  

This access provides the ability to send required information to relevant teams across the university, such as Finance, Planning, Human Resources, the Research Office, and Imago Ltd budget holders and approvers. 

What can I view? 

• Position information including grade and reviews  

What can I update? 

• Request New and Replacement positions  
• Request Contractual changes to existing staff employment 

If you are recruiting a new member of staff, you will need this access. 

What can I view? 

• Vacancy
• Applicants 

What can I update? 

• Advertising Requests 
• Shortlists
• Create Interview Schedules  
• Submit a 'Requests to Offer' when you have found a suitable candidate after interview 

This is intended for managers who need to see a group of staff that report to them. 

What can I view?

• Employee sickness absence data 
• Other Employee absence data 
• Personal Details (Addresses and Contacts) 
• Position information including the Grade 
• PDR dates and documents 
• Probation and fixed term reviews 

What can I update? 

• Employee Personal Details (Addresses and Contacts) 
• Employee Maternity/Paternity Keeping In Touch Days 

This is intended for Managers at Grade 8 or above. If you are not this grade, there will need to be a justifiable business need for you to require access. 

What can I view?

• Employee sickness absence data 
• Other Employee absence data 
• Personal details (Addresses and Contacts)  
• Position information including Grade  
• PDR dates and documents 
• Probation and fixed term reviews
• Salary points 
• Reward Review Data  

What can I update? 

• Employee Personal Details (Addresses and contacts)
• Maternity/Paternity Keeping In Touch Days  
• External Funding Review Dates  

Core iTrent access is required for some roles in order to fulfil their duties, here is a list of the areas who may need 'Core' access:- 

• Academic Registry 
• Estates and Facilities Management 
• Finance Team
• Health and Safety and Wellbeing 
• Human Resources 
• IT services 
• Marketing and Advancement  
• Research and Innovative Office  
• Loughborough Sport 
• Organisational Development 
• University Library 
• Vice-Chancellors Office 
• Other 

If you are unsure of what access you require and what this entails please contact the Systems and Data team via iTrentadmin@lboro.ac.uk