Payroll - Frequently Asked Questions

Pay day for Loughborough University and Imago staff will be the last working day of each month, the only exception will be December.   If the last working day is a weekend, please refer to our pay dates page.  

If your employment commences after the 15th of the month, you will not be paid until the following month.

Monthly salaries are calculated as 1/12th of the annual salary - this is pro-rated for new starters and leavers where a full month is not worked. This is calculated on the number of calendar days in the particular month.

Imago hourly employees are paid based on their timesheet submission as per the relevant cut-off date for the pay period.

As part of your online onboarding, you will have completed the new starter checklist to set your tax code. You can contact your previous employer if you have not received a P45. 

Your P45 and final payslip will be emailed to you. Please log into My.HR and update your e-form preferences where you can change your email preferences to ensure that documents are sent to your correct email.

We strongly encourage you to update your e-form preferences before your last working day.  

To update your e-form preferences you will need to do the following

1. Log in my.HR
2. Click the Utility menu button at the top right corner of the screen
3. Click Settings
4. Click E-form preferences
5. Enter your personal email and set a password
6. Click Save

You will need to contact HMRC to review your tax code.   You can call HMRC on 0300 200 3300, you will need to have your National Insurance number and your organisations tax reference number.

• Loughborough University Tax Reference Number - 267/L773
• Imago Tax Reference Number - 120/VB18157
• Imago Nursery Tax Reference Number - 120/ME25940

Please complete a Bank Details form and email this to the Payroll Services Team.  

P60’s show your total annual taxable pay. Your taxable pay will be reduced by pension deductions and any other salary sacrifice arrangements.