Loughborough University
Leicestershire, UK
LE11 3TU
+44 (0)1509 222222
Loughborough University

Human Resources


Campus bus and staff/students riding a bike

Travelling to and from work

Getting to work and back home again can be a stressful experience for some. Here at the University, we want to make sure your journey is as easy as possible, and also save you some money where possible!

Jump on the bus . . .

Kinch Hopper Bus

If you’re commuting by train you can jump on the Kinchbus Number 7 from Loughborough Railway station, which will bring you straight to campus. During term-time it runs every ten minutes from various points across campus, so whether you’re on your way in or heading home after a long day, remove the stress from your journey and just hop on!

Save your legs on campus

As one of the biggest single-site campuses in the country, getting to the other side for a meeting can be a mission. Rather than driving or walking you can jump on the hopper bus – if you’ve got your Staff ID card then all journeys across campus are free.

On your bike!

Cycle2Work scheme

The University is committed to creating a green campus and promoting health and fitness amongst staff. In support of this we run a scheme to help employees with the cost of purchasing a bicycle and related equipment. So if you’re considering cycling to work, we could save you some serious money.

The Cycle2Work scheme is only available to staff members who have completed six months service with the University.

You may also like to visit the LUBUG website (Loughborough University Bicycle Users' Group) for information on cycling in and around Loughborough.

For those that choose to walk, run or cycle to work, changing rooms and showers are available at key locations across campus.

Cars on campus . . .

A parking permit system is in operation across campus for those that need to travel to and from work by car. As part of our commitment to creating a green campus, the lower the emissions are on your car, the less your permit costs.

Whatever you pay, staff have the opportunity to make some money back by paying for the permit through the SalaryMax scheme, as a tax-free benefit.

Car Share scheme

Travelling by car with other people is an easy way to cut your CO2 emissions and save some money. We encourage staff to set up informal arrangements with family, friends and colleagues, or to join up to the University’s Car Share Scheme.

The scheme enables members of staff to search for colleagues doing a similar journey to work to arrange to share their journeys.

Our guarantee that you’ll get home . . .

The University offers a Guaranteed Ride Home Scheme for those taking part in the car share scheme. The scheme reimburses the cost of public transport or taxi fares should your car share partner be called away on an unforeseen emergency.

If every car commuter used an alternative on just one day a week, car usage levels would be reduced by 20% with immediate effect – meaning there’d be 400 less cars searching for the limited spaces on campus.

Season Ticket Loan Scheme

 Season Ticket Loan Application Form

Loughborough University offers employees an interest-free annual season ticket loan to cover the cost of public travel between home and the workplace.

The scheme allows employees to make financial savings whilst encouraging the use of public transport wherever practicable.

Buying an annual season ticket is generally cheaper than purchasing weekly or monthly tickets with some operators offering an annual ticket for the equivalent price of 40 weekly tickets.

Please find detailed below a list of general conditions applicable to all season ticket loans.

How it works

The University will fund the purchase of an annual season ticket (up to a maximum value of £10,000) by way of an interest free loan. You then pay back this loan within the lifetime of the season ticket by 12 equal monthly instalments from your net salary (that is, after tax and National Insurance have been deducted).

The annual season ticket is valid for travel between your two chosen stations and can be used at any time, including weekends, although the loan is approved on the understanding that it is mainly intended for travel between home and the workplace.

Loans cannot be granted for monthly or quarterly tickets, or for tickets which cost less than £100 per annum.

Loans are made in the form of a salary advance. On receipt of the loan, Payroll will commence the regular deductions from your pay. In no circumstances will the repayment period be allowed to extend beyond or exceed the life of the season ticket or your contract of employment.


To qualify, you must be a salaried employee and your contract of employment must be for a period which exceeds the expiry date of the ticket (i.e. a minimum of twelve months). Your net monthly pay must be sufficient to cover the deduction of the loan.

The season ticket will cover relevant public transport costs to and from your workplace but not any other costs of travel, for example it will not cover any costs associated with car use or parking.

The University will assess each application for season ticket loans on an individual basis and reserves the right to delay or refuse an application.

How to apply

Employees should obtain a quotation from the travel provider to confirm the cost of the season ticket and attach it to a completed season ticket loan application form.

All application forms should be completed and signed by your line manager, to confirm eligibility, verify the stated journey to work, and to confirm they are satisfied that the quotation provided is genuine.

Completed application forms should be forwarded to Human Resources at least four weeks before the loan is required, together with a quotation from the travel provider. In all instances, original copies of documentation should be provided.

On receipt of the application form, Human Resources will validate the request before sending to Payroll. A loan payment will then be made to your bank account so that you can purchase your season ticket on-line or at the booking office. Arrangements will then be made for the monthly deductions from your salary for 12 months.

Evidence of the season ticket purchase must be provided to Human Resources within 2 weeks of the loan being paid. Failure to produce this will result in the immediate repayment of any outstanding element in full.

Any suspected abuse of the season ticket loan arrangements (for example evidence that the loan has been used for another purpose) will be investigated using the University’s Disciplinary Policy and Procedure.

Important details

You must request a loan before purchasing the season ticket.

The loan must only be used to purchase an annual standard class season ticket and a copy of the ticket must be provided to Human Resources.

The season ticket will not renew automatically at the end of the twelve months: you will need to apply for a new ticket using the same process.

Care of the season ticket is your responsibility. In the event of loss of ticket it is your responsibility to arrange for a replacement from the travel provider. Should the travel provider decide not to replace the ticket for any reason, you will still be liable for the loan and deductions from salary payments will continue unabated until the whole loan has been cleared.

If you leave the University before the advance has been fully repaid, the balance outstanding will be recovered from your final salary.

If you return your ticket before the expiry date you will be required to pay the outstanding balance to the University.



Contact HR

Tel: 01509 222169

Fax: 01509 223903

Contact Recruitment

Tel: 01509 228384


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