Autumn Careers Fair

• Access to 1000's of top-quality students from a consistently ranked top 10 university*.
• Meet our high-calibre students and graduates in an informal environment.
• Raise your employer brand on campus.
• Access a pool of talent at a key time in the recruitment calendar.
• Central location - Loughborough is only a short train ride away from London, Derby, Leicester, and Nottingham.

*Loughborough University has been consistently ranked a top ten university from 2017-2024, Complete University Guide 2024. 

Monday 14 October 2024 – this day has a particular focus on sectors offering job opportunities in STEM. However, all sectors offering all types of job opportunities are still welcome.

Tuesday 15 October 2024 – open to all sectors offering all types of job opportunities, from Graduate roles to Internships, and even part time/vacation work.

Both days – we are offering you a heavily discounted rate to attend both days of the Autumn Careers Fair. By attending on both days, you will have access to a wider audience in promoting your opportunities and raising your employer brand.

Monday 14 October 2024 – open to students from all disciplines and year groups, particularly those interested in a career in STEM.

Tuesday 15 October 2024 - open to students from all disciplines and year groups.

Prices will be available over the summer. 

Stand Prices Include:

• 3m x 2m stand space with table and chairs.
• Wi-Fi.
• A hot lunch (number of delegates TBC).
• Refreshments will be provided throughout the day.
• Vacancy advertising through the Careers Network website.
• Full support throughout the day.

Optional extras

• Tablecloths are available to hire for £10+VAT.
• If you wish to bring more than 3 delegates with you to the Fair, extra lunches are available for £15+VAT.

We will have one exclusive sponsor for the Autumn Fair 2024.

This is an excellent package for any employer who is looking to raise the profile of their brand to high-quality students across campus and increase awareness of their opportunities.

For sponsoring and attendance at the Autumn Careers Fair, the benefits include:

• Prime location stand space (3m x 2m) with table and chairs in the Fair venue. 
• Prominent campus-wide advertising and entry into the online Careers Fair portal.
• Four complimentary delegate lunches and refreshments.
• Wi-Fi access.
• An electrical point.
• Supported vacancy advertising through the Careers Network jobs portal.

This event will be widely advertised to all students on campus. Your organisation logos will appear on:

• The Careers Fair website.
• All promotional paper posters which appear across campus in the weeks leading up to the event.
• All promotional flyers, over 3000 are distributed to students in various locations across campus.
• All digital assets advertising the event, including email adverts, the virtual learning environment, LU website, and plasma screens all over campus.
• The main Loughborough University social media pages (follower numbers approx. 78k on FB, 61k on IG).

In addition, the price includes:

• Free on-campus event during Autumn Term (Brand Awareness/Presentation/Skills session).
• Target email to all students (approx. 19,000 in total) in the Autumn term.
• Free attendance at a Mock Assessment Centre in the Autumn Term.

Please contact employer.services@mailbox.lboro.ac.uk if you would like to discuss in more detail.

Target Connect

Our free vacancy portal allows you to advertise opportunities to Loughborough University students and graduates. You can also use the portal to manage your organisation profile and manage existing opportunities.

For more information visit our Vacancy advertising page.

Target Email Service

Targeted emails are a cost-effective way of ensuring you are maximising your exposure to relevant student groups. Through this service, you can target students by year group, department, or course.

Employers have found that this service works very well to increase applications for current roles, but it is also a great tool to boost attendance at an upcoming event or attraction on campus.

The cost for a targeted email is as follows:

£85 + VAT per School

£250 + VAT per year group (all Schools in a year group)

£350 + VAT to send to ALL students

To find out more information please contact us at – employer.services@mailbox.lboro.ac.uk

Travelling by car

Loughborough’s nearest motorway link is the M1; the campus is just two miles from Junction 23. The University is clearly signed on all the other main approach roads to Loughborough. 

Parking is available on campus. Please enter campus via the West Entrance (satellite navigation postcode: LE11 3GR, off the A512 New Ashby Road, Loughborough' into your satellite navigation system). Please speak to security, they will direct you/advise you on where you need to park.

Complimentary shuttle buses regularly run on campus. This service runs at regular intervals between 8.00am and 7.30pm.

Campus map

Train

Regular Intercity services operate between Loughborough and other main line towns - including daily trains to and from London St Pancras International, 80 minutes away.

Once at Loughborough's railway station you can either catch a bus or get a taxi.

Bus

Kinch Number 7 Sprint bus – This bus runs throughout the day, every 10 minutes. The total journey time to the campus is 14 minutes. Single ticket costs roughly £2.10.

Once at the campus, you will need to get off at the Student Union stop near Hazlerigg-Rutland Fountain (see map) and walk down Towers Way to the Sports Hall.  

You can also buy a combined train and bus ticket which incorporates the bus journey to and from the railway station. Just select Loughborough University Bus (XLO) when booking on websites such as Trainline and East Midlands Trains.

Taxi

Taxis are normally available from the station and the journey should cost around £7-10.

Local taxi firms:

• Epinal Taxis Telephone 01509 235588
• ADT Taxis 01509 260000

Pre-booking a taxi is recommended.

The University takes its responsibility for the environment seriously and understands the need to respond to the challenges we face globally around issues such as climate change, human wellbeing, food, water and energy security.

Please help us to respond to these challenges by making greener choices when it comes to your event. This can be achieved by:

• Bring a reusable travel cup and a water bottle with you. We have water fountains and refreshments available at the Fair for you to refill.
• Avoiding single-use plastics in giveaways/merchandise.
• Reduce waste by using reusable resources that can be used at other events.
• Using public transport when visiting the University. A train station is situated 10 minutes away from the university, and buses run regularly onto campus.
• Avoid food items that are individually wrapped in plastic. Instead, bring items in recyclable or re-useable packaging.
• Reduce carbon emissions by phasing out merchandise made from textiles, like tote bags.
• Favour products manufactured from recycled materials rather than virgin material.

1. General

a) In these Terms and Conditions, the expressions shall have the following meanings:
b) The Event – the Careers Fair held on Tuesday 20^th February 2024 in the Sir David Wallace Sports Hall, Loughborough University, Loughborough.
c) The Organiser – Loughborough University Careers Network (Loughborough).
d) The Exhibitor - the organisation named on the online Booking Form as the Exhibitor.
e) The Booking Agent - any third party who has been authorised to book and attend on behalf of the Exhibitor. The Booking Agent does not refer to an individual directly employed by the Exhibitor.

2. Booking

1. A request to book an exhibitor stand is made through the online Booking Form. The Organiser will review this and endeavour to contact the Exhibitor or Booking Agent within 7 working days.

2. The Exhibitor or Booking Agent is responsible for ensuring the Booking Form is completed by authorised personnel. The person highlighted on the online Booking Form as the ‘Contact Name’ shall be considered the main contact for the Exhibitor and shall be responsible for provision of all further company information requested and be liable for payment of all costs incurred in respect of the facilities and services provided by the Organiser in relation to the Event.

3. It is the responsibility of the person booking the stand on behalf of the organisation to make the attendees aware of the rules set out in this document.

4. The Organiser reserves the right to refuse a booking for any reason whatsoever without liability.

5. By submitting the Booking Form, the Exhibitor is committing to attend the event and to pay the agreed fee. If the Exhibitor’s circumstances change and the Exhibitor needs to cancel, this is possible, but this may incur a cancellation fee (see section 10 below)

6. Upon confirmation of a space at the Event, the Organiser will reserve a stand for the Exhibitor.

7. The Organiser reserves the right to cancel bookings without liability if the additional information is not provided to the Organiser within 14 days or a date specified in the email.

8. If at any time prior to the date of the event, the Exhibitor or Booking Agent wishes to amend their booking, the Organiser will endeavour to facilitate such changes.

3. Payment

1. The Organisers reserve the right to alter prices set out in any list at any time prior to acceptance of the Booking Form

2. All charges shall be subject to VAT at the then current rate unless a VAT exemption has been agreed.

3. The Exhibitor will be required to make payment prior to the event on the online store unless an agreement has been made with the organiser for payment to be made differently.

4. If payment is outstanding prior to the Event, the Organiser reserves the right to refuse access.

5. Until such time as any outstanding debt has been paid, the Organiser has the right to prohibit the Exhibitor from future events.

4. Stand details

1. Due to limited space, we reserve the right to refuse the erection exhibition materials which exceed the 3x2m space allocation. Please contact the Organiser in advance if your stand will exceed the given area.

2. The Organiser reserves the right to remove from display any exhibitor's material deemed unsuitable.

5. Car Parking

1. There is limited parking available at Loughborough University and it is advisable to car share wherever possible.  information about where to park will be sent to the Exhibitor in the joining instructions.

6. Electricity/Audio Visual/Sound Equipment

1. Exhibitors will be provided with power supply if requested. The Exhibitor is responsible for securing all Exhibitor related cables and wiring within their exhibition area.

2. Any electrical equipment must be PAT tested and marked as such. Where there is question the Organiser reserves the right to refuse permission for the use of equipment.

3. No music may be played, or amplified sound permitted at the Fair without prior permission.

7. Health and Safety

1. All areas of the fair shall remain alcohol free, and visitors should observe the University's No Smoking Policy at all times.

2. If food or beverage is being given as part of promotional activities, the Exhibitor accepts full liability for any injury caused. Loughborough University will not accept any liability in this regard.

3. Visitors are not permitted to bring any item onto the University's premises that could endanger others (e.g., hazardous equipment such as gas cylinders, halogen gas or unmaintained equipment).

4. Pets and other animals are not permitted on any University premises. The only exceptions to this are guide dogs for the blind, hearing dogs for the deaf and other working dogs that assist people with disabilities.

5. The Exhibitor should not move any of the furniture provided at the stand without consulting the Organiser. The Organiser will arrange for staff on the day to remove anything not required.

6. The Exhibitor is responsible for ensuring their stand area is fully set-up at least 15 minutes to the Event start time.

7. All Exhibitors are under a Duty of Care to report situations they believe to be potentially hazardous. In the context of fire prevention this may be something which could lead to an outbreak of fire (e.g. unsafe storage of flammable materials) or something which would hinder the safe evacuation of the premises in the event of a fire (e.g. obstruction of fire escapes).

8. We will continue to adhere to all UK government guidance - https://www.gov.uk/coronavirus on COVID -19.

8. Insurance

1. All Exhibitors attending the Event must hold full public and employee liability insurance.

2. It is the responsibility of the Exhibitor to ensure these insurance policies are in place.

9. Indemnity

1. The Exhibitor shall indemnify the Organiser against all claims for loss or damage to the University premises and/or other University property during the event, where such loss or damage is caused by, or occurs as a result of, the actions or omissions of the Exhibitor or their employees.

2. Where adequate insurance is not in place, the Exhibitor should also be aware that their liability may extend to any damage or injury caused by agents acting on their behalf.

10. Cancellation by the Exhibitor or Booking Agent

1. The Exhibitor or Booking Agent must notify the Organiser if they wish to cancel a booking for the Event in writing by emailing employer.services@lboro.ac.uk. In the event of a cancellation the following charges are applied in line with the costs incurred by the Organisers:

2. Where the Organiser has agreed no charge or a complimentary stand for an Exhibitor, a fee of £200 + VAT will be charged for any non-attendance or cancellation by the Exhibitor after 19^th January 2024.

3. Full payment will still be required in the event of any non-attendance by the Exhibitor on the day of the Event.

4. Cancellation by a sponsorship organisation may incur additional charges relating to marketing redesign/reprint costs. 

11. Cancellation by the Organiser

1. The Organiser reserves the right to cancel the Event and Exhibitors’ bookings at any time should any events occur out of its reasonable control (“Force Majeure Event”). Force Majeure Events shall include but shall not be limited to:

a) Inclement weather

b) Power failure

c) Terrorism or threat of terrorism

d) Natural catastrophe such as earthquake, flood, fire.

e) Epidemic or pandemic

f) Any law or any action taken by a government or public authority.

2. If the Event is cancelled as a result of a Force Majeure Event, the Organiser shall not be in breach and will not be liable for any costs incurred by the Exhibitor, Booking Agent or any other agent or third party they have employed on their behalf.

3. The Organiser shall not be liable to pay compensation for any loss sustained or inconvenience caused as a result, or in any way arising, out of any changes to the Event as a result of a Force Majeure Event.

12. Advertising

1. Beyond the scope of the exhibition area the University premises must not be used by the Exhibitor, members of its party, their servants, agents or others authorised by them, for any advertising purposes, unless previously agreed in writing with the Organiser.

13. Disclaimer

1. The Exhibitor is responsible for any equipment they bring onto the University campus.

2. Loughborough University does not accept any liability for the loss, damage or disappearance of any property brought onto the University campus by the Exhibitor in connection with the Event.

3. The Organiser shall not accept any liability in respect of death or personal injury to members of the Exhibitor, unless it is shown that the death or personal injury was due to the negligence of the Organiser or other persons authorised by the University.

4. The limitations in this section extend to employees, agents or other third parties authorised to attend the event on behalf of the Exhibitor.

5. Loughborough University reserves the right to decline a booking request for any reason whatsoever.

14. Amendment of rules

1. The Organisers reserve the right to alter, add to, or amend any of these terms and conditions. Should any question arise, whether provided for in these conditions or not, the decision of the Organisers shall be final. No alteration, addition, amendment or waiver to or of these terms and conditions shall operate to release any Exhibitor from his contract.