Loughborough University
Leicestershire, UK
LE11 3TU
+44 (0)1509 222222
Loughborough University

Academic Registry

Doctoral College Office (Academic Registry)


We provide an admissions service to Schools and applicants in relation to research degree programmes, which includes processing applications; implementing School decisions and issuing offers to applicants in accordance with the University’s admissions policy. We also provide a support service to applicants to facilitate their arrival at the University, including the production of CAS to support visa applications; issuing funding award letters on behalf of Research Councils, the Doctoral College and other sponsors.

The Office works closely with a network of academic and support staff in Schools to provide this service.

Registration and Re-Registration

The Office oversees the registration and re-registration of research students on the 4 annual intake dates thereby ensuring that the University’s student record in relation to postgraduate research students is up to date and accurate to inform the HESA and other external statistical returns. Requests for leave of absence, extensions of time and withdrawals are processed by the Office once approved. The Office also prepares the data and initiates the tuition fee billing process in relation to doctoral researchers on a monthly basis.

Research Degree Examinations

Following approval by the Director of the Doctoral College and academic School staff, the Office appoints Examiners for research degree submissions and sends out theses for examination. Once the examination has been conducted and reports submitted the Examiners’ decisions are reviewed within the office and processed in LUSI.

Postgraduate Research Student Administration

The Office manages the monthly research studentships payroll of £779k per month and the monthly payment of PGCE bursaries of £79k per month.  We also maintain the accuracy of postgraduate research student data on JeS for all Research Councils and act as the institutional contact point for all Research Councils in relation to doctoral researchers.

Other Activities


Doctoral College Office (Academic Registry)

Rutland Building
Loughborough University
LE11 3TU

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