If you wish to book a seat on one of the coaches, please complete and submit the form at least 3 days before your preferred pickup date. Please understand that late submissions will not be accepted.
Dates for 2023 entry
Tuesday 4th July 2023 – Terminal 2 at 1pm
Pre-sessional Programme C
Tuesday 1st August 2023 – Terminal 2 at 1pm
Pre-sessional Programme D
Monday 25 September 2023 – Terminal 2 at 1pm
Tuesday 26 September 2023 – Terminal 2 at 1pm
Wednesday 27 September 2023 – Terminal 2 at 1pm
Thursday 28 September 2023 – Terminal 2 at 1pm
* Please check on your accommodation contract for your moving dates. Early move-in will occur charges and must be pre-arranged by accommodation the office. Please email sac@lboro.ac.uk
This free coach service is solely for new international students who will be studying at Loughborough University. However, we may be able to accept additional passengers, such as relatives and friends, if there are seats available. The fee for additional passengers is £50 per person.
We allow you to bring two large checked in suitcases, one hand luggage and one laptop bag. You will be charged £30 per additional suitcase per person if you bring more than this allowance. Please note that students will be expected to handle their own luggage on and off the coaches.
Please note that if your flight is scheduled or delayed after 1pm, we cannot guarantee the pickup, please seek other options. The journey from London Heathrow to Loughborough University is approximately 2.5 hours – 3 hours depend on the traffic.
Where do you meet to be picked up?
The meeting point will be at Terminal 2 Arrivals, near to Café Nero and WHSmiths. Loughborough University staff and/or students will be at the meeting point from around 1.00pm and will be clearly identifiable by signs and/or t-shirts with the Loughborough University logo.
If you arrive at other Heathrow Terminals or at London Gatwick Airport North Terminal there will be information desks there which you will be able to approach and obtain information about getting a transfer to Heathrow Terminal 2 if you wish to use this coach service.
If you're attending a pre-sessional English programme, there are set dates for you to book your coach. These coaches will drop students off at the designated Hall of Residence. On other dates, the coaches will take students to their Hall of Residence (where it is known), or onto campus where there will be a taxi service offered for smaller off-campus residences. New students will take priority when transferring to transport for accommodation off campus.
We would recommend that you closely monitor the UK Government travel advice as changes may be made in the weeks leading up to your arrival.