If you wish to book a seat on one of the coaches, please complete and submit the form at least 1 week before your preferred pickup date. Please understand that late submissions will not be accepted.
Dates for 2026 entry
Heathrow Airport Coach Collections
- Monday 21st September 2026:
Terminal 2 at 1pm - Tuesday 22nd September 2026:
Terminal 2 at 1pm - Wednesday 23rd September 2026:
Terminal 2 at 1pm
* Please check on your accommodation contract for your moving dates. Early move-in will incur charges and must be pre-arranged by accommodation the office. Please email sac@mailbox.lboro.ac.uk
Accompanying person
This free coach service is solely for new international students who will be studying at Loughborough University. However, we may be able to accept additional passengers, such as relatives and friends, if there are seats available. The fee for additional passengers is £60 per person.
Luggage
We allow you to bring two large checked in suitcases, one hand luggage and one laptop bag. You will be charged £35 per additional suitcase per person if you bring more than this allowance. Please note that students will be expected to handle their own luggage on and off the coaches. If you have any accessibility needs related to handling your own luggage, please make this clear on your booking form. Please note, any additional passengers will be charged £35 per item.
Early arrivals
Please be aware that if you arrive on an early flight, you may need to wait until the scheduled meeting time of 1pm at the designated meeting point. Coaches will depart once they are full, so there may be additional waiting time before leaving the airport. We appreciate that this can be tiring after a long journey and kindly ask for your patience and understanding while our staff coordinate arrivals and departures safely and efficiently. Please also note that, in line with UK driving laws and regulations, coaches reserve the right to depart in line with driver working hours, regardless of passenger numbers.
Flights arrving after 1pm (including delays)
Please note that if your flight is scheduled or delayed after 1pm, we cannot guarantee the pickup, please seek other options. Students that expect to arrive at the meeting point after 3pm are advised to arrange overnight accommodation at the airport and take the next day’s coach or arrange their own way to Loughborough. If you need support or advice regarding your arrival time and availability of the service, please e-mail our International Student Experience team.
Self-Arranged Travel
You can find more information on traveling from London to Loughborough. If you are Under 18 and arriving after 3pm, if you require transport you should email ISE@lboro.ac.uk for guidance.
The journey from London Heathrow to Loughborough University is approximately 2.5 hours to 3 hours, depending on the traffic.
Where do you meet to be picked up?
The meeting point
The meeting point will be at Terminal 2 Arrivals, near to Café Nero and WHSmith. Loughborough University staff and/or students will be at the meeting point from around 1pm and will be clearly identifiable by signs and/or t-shirts with the Loughborough University logo.
Connecting from other terminals or London Gatwick Airport
If you arrive at other Heathrow Terminals or at London Gatwick Airport North Terminal there will be information desks there which you will be able to approach and obtain information about getting a transfer to Heathrow Terminal 2 if you wish to use this coach service.
Arrival and Drop-Off
Coaches will take students to campus-based halls of residence and all large town centre student accommodation. Students living in smaller off campus residences will be dropped off at the Loughborough Campus (exact location will be communicated to you on the day) and will be required to make their own arrangements for travel to their accommodation. Staff can advise on available taxi services but it is the responsibility of the student to arrange this.
UK Government travel advice
We would recommend that you closely monitor the UK Government travel advice as changes may be made in the weeks leading up to your arrival.
Please note that this information is for the academic year 2026-27. Terms and availability of the service will be updated annually. Information for the 2027-28 academic year will be published in Spring 2027.