Personal data - Unsuccessful applicants

This includes the personal data of those individuals that have unsuccessfully applied to study at Loughborough University (i.e. they are not made an offer of a place, or did not meet the conditions of their offer), as well as those that applied to Loughborough University but declined their offer of a place. Most of the personal data will have been collected as part of the centrally managed application process, however, some data may be held as a result of local enquiries made to Schools and Services.

Data location

Loughborough University Student Information (LUSI) system - Application portal

Disposal

Data to be managed centrally in corporate systems, as specified by Data Location. Where data is held locally, it is to be disposed of in line with the retention period, in the following ways:

Electronic copies: Deleted and double deleted from local locations.
Hard copies: Disposed of using the confidential waste process.

Personal / demographic data

Fields Data retention period

  • Name(s) Proposed year of Entry + 1 year
  • DOB Proposed Year of Entry + 1 year
  • Gender Proposed Year of Entry + 1 year
  • Address (home and correspondence) Proposed Year of Entry + 1 year
  • Nationality Proposed Year of Entry + 1 year
  • Immigration status Proposed Year of Entry + 1 year

Socio-economic data

Fields Data retention period

  • Ethnicity Proposed Year of Entry + 1 year
  • Disability Proposed Year of Entry + 1 year
  • Care leaver status (inc. duration) Proposed Year of Entry + 1 year

Immigration data

Fields Data retention period

  • Visa type Proposed Year of Entry + 1 year
  • Visa expiry date Proposed Year of Entry + 1 year
  • Passport number Proposed Year of Entry + 1 year
  • Passport expiry date Proposed Year of Entry + 1 year

Academic record

Fields Data retention period

  • Previous qualification data Proposed Year of Entry + 1 year

3rd Party data

Fields Data retention period

  • Nominated contact Proposed Year of Entry + 1 year

Personal data

Fields Data retention period

  • Reference data Proposed Year of Entry + 1 year

Personal data (sensitive)

Fields Data retention period

  • Criminal convictions Proposed Year of Entry + 1 year

Personal data (may include sensitive data)

Fields Data retention period

  • Personal statement dataProposed Year of Entry + 1 year
  • Work Experience data Proposed Year of Entry + 1 year