Personal data - Registered students
This includes the personal data of those individuals that have successfully registered onto a programme of study at Loughborough University. Most of the data will have been collected as part of the application and registration process and will be held within the corporate systems (LUSI, Agresso etc), however, some data may have been collected as a result of local activity within Schools and Services.
Data location
Loughborough University Student Information (LUSI) system (unless otherwise specified below)
Disposal
Data to be managed centrally in corporate systems, as specified by Data Location. Where data is held locally, it is to be disposed of in line with the retention period, in the following ways:
Electronic copies: Deleted and double deleted from local locations.
Hard copies: Disposed of using the confidential waste process.
Personal / demographic data
Fields Data retention period
- Name(s) Perpetuity
- Photo Completion of studies
- DOB Perpetuity
- Gender Completion of studies + 6 years
- Address (term-time) Completion of studies + 6 years
- Previous addresses (term-time) Completion of studies + 6 years
- Address (home) Perpetuity
- Nationality Perpetuity
Immigration data
Fields Data retention period
- Visa type Completion of studies + 1 year
- Visa expiry date Completion of studies + 1 year
- Passport number Completion of studies + 1 year
- Passport expiry date Completion of studies + 1 year
Sensitive data
Fields Data retention period
- Disability (without engagement with Student Services) Completion of studies + 1 year
- Disability (with engagement with Student Services) See registration and progression data
- Religion Completion of studies + 1 year
3rd Party data
Fields Data retention period
- Emergency contact details Completion of studies + 1 year
Sensitive data
Fields Data retention period
- Warden data Not yet agreed
Location not yet agreed