External Examiner and Invigilator Data Retention Schedule
(Records Containing Personal Information)
The following minimum retention periods relate to all personal information, regardless of the format in which it is stored. The list is not exhaustive, but provides guidance as to best practice. This retention schedule should be read in conjunction with the University's Data Protection Policy.
| Type of Record | Minimum Retention Period | Location | Reason for Length of Period |
|---|---|---|---|
| Records documenting the selection and appointment of external examiners. | Termination of appt. + 1 year | Registry, HoD, Faculty Board | Good practice |
| Records documenting liaison with external examiners on administrative matters. | Current academic year + 1 year | Registry, HoD, Dean, VC. | Good practice |
| Records documenting the selection and appointment of examination invigilators. | Current academic year + 1 year | Registry | Good practice |
| External Examiner reports and departmental responses. | 5 years Indefinite (electronically scanned) |
HoD Registry |
Institutional Audit, Internal Programme Review and Accreditation purposes. |