Loughborough University
Leicestershire, UK
LE11 3TU
+44 (0)1509 222222
Loughborough University

Student Enquiries

Attendance requirements

As a student of the University you are expected to attend scheduled teaching sessions and inform your academic School if you are not able to do so for a valid reason (e.g. illness or injury, bereavement etc.).

We have a responsibility to ensure the data we hold are accurate and that processes are in place to identify if a student is no longer in attendance. We also record attendance to support your academic progress and wellbeing.

The University is required to notify the Student Loans Company, and other institutions that pay fees, about periods of absence or unsatisfactory attendance. This may lead to financial support being reduced or suspended and it may also lead to students having to repay monies that they have already received.  If you hold a Tier 4 visa which is sponsored by Loughborough University, periods of absence or unsatisfactory attendance may also be reported to UK Visas and Immigration.

The requirement for students to attend scheduled teaching sessions is set out under the Terms and Conditions of Study and the Students’ Charter. You should also make sure you are aware of any specific attendance requirements as determined by your School/Department.

If your School/Department is concerned about your attendance, they will make every effort to contact you and find ways to support you in your studies. If they are unable to contact you, or your attendance remains inadequate, the University will invoke the Termination of Studies process which is outlined in Regulation IX.

The University currently records attendance through the use of registers which are completed during class.

The University is in the process of transferring from the system of manual registers to collecting attendance information electronically. The project will have two phases: a pilot running for three weeks from 27/11/2017, followed by making the system available to all students in the second semester of 2017/18.

The new system will use the MyLboro App to collect attendance data.

For the pilot, the MyLboro App will be updated. If you are using an iOS device, when you receive the update you will receive a message asking you to approve access to your location. If you are not part of the pilot group, the App will not collect any data on your location, if you are part of the pilot group the App will only collect your attendance in classes. (See point 3. Below)

About MyLboro attendance and your data

A small beacon is placed in each teaching room. The MyLboro mobile app uses the personalised timetable on your device and picks up a signal from the beacon to register that you are in attendance at the time you’re scheduled to be there, in the room you are timetabled to be in.

By default you're set up to check-in automatically - so when you go to a timetabled session, as long as you have Bluetooth and Location Services turned on for your device, your attendance will be recorded automatically. You won't need to have MyLboro open on your device for this to happen.

  • If you have notifications turned on for your device you'll receive a notification to confirm that your attendance has been registered.
  • Your device can check-in from 10 minutes before the session is scheduled to start, until 15 minutes before the session is scheduled to end. 

If your device is set to check-in automatically, but your Bluetooth or Location Services aren’t turned on, you'll receive a reminder that you need to check-in. Turn your Bluetooth/Location Services on and as long as you're in range of the Beacon and within the timeframe for checking in, you'll be checked in automatically.

To limit the number of notifications reminding you about checking in we recommend you have your device set to check you in automatically and have your Bluetooth and location services turned on.

For the first semester of 2017/18 the University is running a pilot with 300 students across three schools: Loughborough University London, the School of Architecture, Building and Civil Engineering, and the School of Business and Economics.

The pilot will run from 27 November to 15 December 2017. Subject to lessons learned during the pilot it is anticipated the new system will be made available to students on taught programmes across the University in Semester 2 of the current academic year. 

The App records that you are in the room you are timetabled to be in at the time of your lesson. It doesn’t monitor where you are beyond this; it doesn’t know when you go to the library, the gym, the Students’ Union, etc. It only records if you were in the classes you are timetabled to attend.

If you receive a notification saying you should be at a timetabled session the system does not know where you are, it has simply identified that you're not checked-in at the session location.

Loughborough University gathers information about students' attendance in order to:

  • provide an early alert where students may be experiencing academic difficulties or wellbeing issues, allowing us to offer support.
  • Monitor attendance against compulsory teaching events.
  • Ensure students recorded as registered on University systems are still attending their studies.
  • Satisfy Home Office requirements for those students who hold a Tier 4 Student Visa.

The App records your email address, the session you attended, whether you were checked-in automatically, manually, or using the web.

The data that's collected via MyLboro is transferred to the University’s system. This data is only used to monitor attendance.

The App records your check-in history and you can see this on the Attendance Check-in tile.

If you are having difficulty with your studies please speak to your academic personal tutor. If you need help the University has many different services to support you, including our Student Services team.

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