Loughborough University
Leicestershire, UK
LE11 3TU
+44 (0)1509 222222
Loughborough University

Human Resources

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Employment of Ex-Offenders - Policy Statement

The University uses the Criminal Records Bureau (CRB) Disclosure service to help assess the suitability of applicants for positions of trust. We must exercise vigilance and rigour in the recruitment of staff who will be working with vulnerable groups and there are legal obligations for the University to check the conviction status of those who will be working closely with children under the age of eighteen, drug users or the elderly.

Those who are recipients of Disclosure information must comply fully with the CRB Code of Practice. Amongst other things, this requires the University to treat all applicants for positions who have a criminal record fairly and not to discriminate unfairly against the subject of a Disclosure on the basis of conviction or other information revealed.

Policy Statement

  • As an organisation using the Criminal Records Bureau (CRB) Disclosure service to assess applicants' suitability for positions of trust, Loughborough University complies fully with the CRB Code of Practice and undertakes to treat all applicants for positions fairly. It undertakes not to discriminate unfairly against any subject of a Disclosure on the basis of conviction or other information revealed.
  • The University is committed to the fair treatment of its staff, potential staff or users of its services, regardless of race, colour, nationality, ethnic origin, gender, marital status, disability, religious or political beliefs, age, sexual orientation or offending background.
  • This written policy on the employment of ex-offenders is made available to all Disclosure applicants at the outset of the recruitment process.
  • We actively promote equality of opportunity for all with the right mix of talent, skills and potential and welcome applications from a wide range of candidates, including those with criminal records. We select all candidates for interview based on their skills, qualifications and experience.
  • A Disclosure is only requested after a thorough risk assessment has indicated that one is both proportionate and relevant to the position concerned. For those positions where a Disclosure is required, all application forms, job adverts and recruitment briefs will contain a statement that a Disclosure will be requested in the event of the individual being offered the position.
  • Where a Disclosure is to form part of the recruitment process, we encourage all applicants called for interview to provide details of any criminal record at an early stage in the application process. We request that this information is sent under separate, confidential cover, to a designated person within the University and we guarantee that this information is only to be seen by those who need to see it as part of the recruitment process.
  • Unless the nature of the position allows Loughborough University to ask questions about an individual’s entire criminal record we only ask about "unspent" convictions as defined in the Rehabilitation of Offenders Act 1974.
  • We ensure that all those in Loughborough University who are involved in the recruitment process have been suitably trained to identify and assess the relevance and circumstances of offences. We also ensure that they have received appropriate guidance and training in the relevant legislation relating to the employment of ex-offenders, e.g. the Rehabilitation of Offenders Act 1974.
  • At interview, or in a separate discussion, we ensure that an open and measured discussion takes place on the subject of any offences or other matter that might be relevant to the position. Failure to reveal information that is directly relevant to the position sought could lead to withdrawal of an offer of employment.
  • We make every subject of a CRB Disclosure aware of the existence of the CRB Code of Practice and make a copy available on request.
  • We undertake to discuss any matter revealed in a Disclosure with the person seeking the position before withdrawing a conditional offer of employment.

Having a criminal record will not necessarily bar an individual from working with us.
 This will depend on the nature of the position and the circumstances and background of the offences.

Sources of Help

Further advice and/or clarification can be obtained from the CRB approved Countersignatories based in Human Resources Resources.

The Disclosure and Barring Service merges the functions previously carried out by the Criminal Records Bureau (CRB) and Independent Safeguarding Authority (ISA).


Contact us

Tel: 01509 222169

Fax: 01509 223903