Academic Appeals (Regulation XIV)
The following guidance is provided for students who wish to submit an academic appeal under Regulation XIV and should be read in conjunction with the Regulation. Further advice and assistance in relation to submitting an appeal is available from Loughborough Students Voice, based in the Students’ Union.
If you believe that there has been an administrative error in the recording or calculation of your marks, you should discuss the matter with your School/Department in the first instance. This will not prejudice your right to submit an appeal later if you are not satisfied with the response, and a further 10 working day period for appeal will apply.
If your case goes beyond the question of an administrative error the procedure for submitting an appeal against the decision of a Programme or Review Board is as below.
Grounds for appeal
An appeal can only be considered in one or more of the following circumstances:
- There were serious circumstances affecting you of which the Programme Board or Review Board was not made aware when it took its decision.
- There were procedural irregularities in the conduct of the assessment or of the Programme or Review Board.
- There is evidence of prejudice or bias against you on the part of one or more of the Examiners which was not available at the Programme or Review Board.
- Challenges to the academic judgement of the examiners will not be considered as grounds for appeal.
- An appeal based on your performance being affected by mitigating circumstances will only be considered if you are able to demonstrate that you had good cause for not bringing the circumstances to the attention of the examiners by submitting a mitigating circumstances claim at the appropriate time.
Making an appeal
If you wish to appeal against the decision of a Programme or Review Board and you think you have grounds as set out above, you must do so by completing the Regulation XIV Appeal Form. Forms should be submitted to the Academic Registrar either by email to Studentappeals@lboro.ac.uk or in hard copy to the address given at the end of the appeal form. (Please note that if you submit your appeal by email, you may be required to provide original hard copy supporting documentation at a later stage).
Appeals must normally be submitted within 10 working days of the publication of the decision of the Programme or Review Board whose decision is the subject of the appeal. Your completed appeal form should set out the grounds for, and nature of the appeal, and supporting evidence should be provided. Appeals without supporting evidence will not normally be considered. The Academic Registrar may request further information or evidence from you before initial consideration is given to your case.
Your appeal will be considered initially by the Academic Registrar, who will decide whether it should be dismissed or referred for further consideration. You will be informed in writing of the Academic Registrar’s decision, with reasons, within five working days of receipt of the complete appeal documentation.
If your appeal is referred for further consideration, reports will be sought from the Chair of the Programme or Review Board, and from other sources, such as the Counselling and Disabilities Service, as the Academic Registrar sees fit. You will be permitted to see and comment on these reports before your appeal is considered by the Pro-Vice-Chancellor for Teaching, who may reach one of the following decisions:
- To dismiss the appeal, in which case you will be given the reasons for the decision in writing. (There is no further right of appeal against this decision).
- To uphold the appeal, in which case the Programme or Review Board will be asked to reconsider the decision which gave rise to the appeal.
- To refer the case for further investigation by an Academic Appeal Committee.
The Pro-Chancellor for Teaching will normally convey his/her decision in writing within a maximum of 40 working days of receipt of the complete appeal documentation by the Academic Registrar.
If your case is referred to an Academic Appeal Committee it may make one of the following decisions:
- To dismiss the appeal, in which case you will be notified in writing of the Committee's reasons for its decision. (There is no further right of appeal against this decision).
- To uphold the appeal and recommend to the Programme or Review Board that the decision giving rise to the appeal should be reconsidered.
- To uphold the appeal and recommend that the Senate appoint a new Programme or Review Board (where there is evidence of prejudice or bias against you).
The Academic Appeal Committee will normally reach a decision within a maximum of 25 working days of the Pro-Vice-Chancellor referring the appeal.