Loughborough University
Leicestershire, UK
LE11 3TU
+44 (0)1509 222222
Loughborough University

Human Resources

Staff recruitment

Loughborough University is a great place to work, with good employment conditions and benefits and excellent opportunities for personal and career development.

Loughborough is a very positive environment where we encourage people to excel and where a planned programme of investment underpins our growing success.

On this site you will find the background information you need to help you decide if we are the right employer for you. It also gives some information about living and working in the East Midlands. The area is attractive with options to live in Loughborough itself, one of the pleasant villages in the nearby countryside or a larger city like Nottingham or Leicester.

We are very proud that Loughborough University is consistently placed highly in the guides and league tables on UK Universities. This is in recognition of our strength as a research-intensive university which also provides an exceptional student experience. We have in excess of 16,000 students and over 3,200 staff and are based on a very attractive campus of 438 acres.

This is an exciting time to join the University, and you could play an important part in our future development. We look forward to receiving your application.

Current Vacancies

About the University

Loughborough University is one of the country's leading universities. We are highly regarded and proud of our many achievements.

UK League Tables

Loughborough University features in the top 15 in all three national university rankings.

Best Student Experience

Loughborough is the only university to have been voted England's Best Student Experience for six consecutive years in the Times Higher Education league table.

It highlights the excellent community atmosphere at Loughborough, the extra-curricular activities and societies that are offered, and the great environment on campus and around the University, including the first-rate sports facilities.

University of the Year for Sport

Loughborough has been named University of the Year for Sport by The Times Good University Guide 2014.

Loughborough topped the league in a special supplement focusing on the best universities for sport, gaining the most points in each of The Times’ three criteria – success in the British Universities and Colleges Sport (BUCS) championship, in cup competitions and in individual performances in non-team sports.

Queen’s Anniversary Prize

Loughborough has been outstandingly successful in receiving a total of seven prestigious Queen’s Anniversary Prizes for Higher and Further Education.

They are awarded biennially, in recognition of work carried out by universities and colleges which is judged to be of outstanding excellence.

QS Stars

Loughborough has achieved a five star rating in the QS Stars scheme, an independent assessment of its performance.

The assessment looked at several criteria, including teaching, research, innovation, employability and internationalisation. Loughborough gained five stars for each of the areas in which it was assessed.

Best Students’ Union

Loughborough Students’ Union was voted top in the country in the 2014 Whatuni Student Choice Awards, which are voted for exclusively by students at UK universities.

Loughborough was also rated second for the Union’s clubs and societies and for University’s facilities, and was third in the University of the Year poll.

National Student Survey

Eighty nine per cent of final year students at Loughborough University, compared with a national average of 86%, are satisfied overall with their course, according to the 2014 National Student Survey (NSS).

Nine of Loughborough’s subjects were ranked in the top five in the UK, based on the mean score for overall satisfaction, with 15 in total ranked in the top ten.


Working For Us

As the largest employer in the town, there are plenty of full and part-time opportunities in which to make your mark. From administrators to lecturers, researchers to housekeepers, you'll find a role for you.


  • The majority of staff are able to take advantage of the final salary pension schemes.
  • Holiday entitlement is generous and includes 14 closure days around public holidays.
  • We are committed to supporting staff in their home/work balance. Flexitime operates in many departments and part-time opportunities are often available. We also offer childcare vouchers which can be offset against tax.
  • Car parking is available for a modest annual charge, and we are increasing significantly the number of cycle ranks on campus.
  • Reduced price access is available to sport facilities, classes and arts events.

Equal Opportunities

Equal opportunity in employment is central to the University at every level and it is important that equality principles form part of good practice in every aspect of dealing with staff.

The University is committed to achieving equality for all those who learn and work here and wishes to develop a demonstrably fair and supportive environment which provides equality of opportunity and freedom from unlawful discrimination on the grounds of race, colour, nationality, ethnic origin, gender, gender identity (transsexual), marital or civil partnership status, disability, including mental health difficulties, sexual orientation, religion or political beliefs, age, social class or offending background.

The University has made a commitment to foster an environment where staff and students can work and live to fulfil their potential.

The University is proud to a Disability Confident Employer, as we have adopted a proactive approach to employing disabled people and are trying to create a more diverse workforce. We welcome applications from disabled people and are positive about their abilities. We value the contribution of all staff and will treat them fairly should they become disabled.

The University's equal opportunities policy refers to the employment of people who have criminal convictions. The policy states that having a criminal conviction does not automatically preclude people from working here. Further details on how we deal with disclosures of criminal convictions from applicants can be found in our ex-offenders policy.


Academic Departments

Our Location

Loughborough is situated in the Borough of Charnwood, in the county of Leicestershire, in the region known as the East Midlands, it is an old town, mentioned in the Domesday book of 1086.

Today it is a thriving large town that is a prominent high-technology centre for the East Midlands and a magnet for inward investment. More importantly, Loughborough offers the kind of lifestyle that will ensure you and your family achieve the perfect balance between life and work, where you can progress both personally and professionally.

The town is also close to some fantastic countryside, from the broad flat plain of the River Soar and to the east are the rounded rolling hills of the Leicestershire Wolds. Charnwood gets its name from the rocky Charnwood Forest to the west, now being replanted as the heart of the new National Forest.

Within easy travelling distance of Loughborough are the major cities of Leicester and Nottingham, boasting an array of shops, cafes, bars, clubs and other leisure facilities. Slightly further afield are the dramatic views of the Derbyshire Peak District, and Nottinghamshire's Sherwood Forest, home of the legendary Robin Hood.

There are regular scheduled flights from UK, European and international destinations to East Midlands Airport, only seven miles away.

There are also a range of good schools in the local area as well as a wide range of employment opportunities for your family members. Explore the links below to find out more.

Local area information

Information about schools in Leicestershire

County, regional and UK wide information

Tourist Information Centre

Loughborough Town Hall
Market Place
Leicestershire LE11 3EB
T: +44 (0)1509 218113
F: + 44 (0)1509 240617
E: tic@charnwoodbc.gov.uk

The following links provide useful information and journey planning services:


Loughborough University has a wide range of facilities that are open to students, staff, visitors and the local community.

Amenities on campus include lecture theatres, laboratories, a major library and extensive IT network, an Arts programme, two theatres, conference and hotel accommodation, restaurants, banks, shops, a health centre and Loughborough Students' Union, which is uniquely owned and run by our students.

You'll find a vibrant, progressive and dynamic environment in which to hone your skills.

We also have the country's largest concentration of world-class training facilities across a wide range of sports, available for the enthusiastic amateur as well as elite performers.

These include an indoor athletics centre and outdoor stadium, sports halls and all-weather pitches, a 50m swimming pool, squash, badminton and netball courts, an indoor tennis centre and outdoor courts, and state of the art fitness centres. National and regional centres for many sports are also located on campus, including the ECB National Cricket Centre and the LTA Tennis Academy.

To find out more about the sports facilities on campus, please visit the Sports Development Centre website.

Throughout the year the University and the Students' Union organise a variety of events, many of which are open to the local community. These include the annual bonfire and firework display, a variety of musical and theatrical performances and a series of lectures by Loughborough academics and guest speakers.

All in all, you'll find a vibrant, progressive and dynamic environment in which to hone your skills, where hard work is recognised and rewarded and your future development is as important as our students.

You can see an aerial view of our campus at Google maps or download a pdf version of our campus map.

How to Apply

Applications for all Loughborough University posts are now only accepted through our online recruitment system.

If you are interested in applying for a post, the vacancy page will automatically direct you to apply online. However, if you have a disability that makes it difficult for you to apply online, please contact Human Resources by email and they will be able to advise you further.

These guidance notes have been designed to help you in applying for a post at our University so please take the time to read through this information before completing the online application.

Along with the guidance notes you are advised to read the job description and job specification for each particular vacancy carefully before completing an application.

Tips on completing the online application form

  • The system will log you out after 40 minutes of inactivity, so please ensure you save your application as you go along, as any unsaved work will be lost.
  • You can save your work by selecting the ‘Summary’ button or by using the ‘Next’ or ‘Previous’ buttons which will save your work. Please remember to save any work before logging out as this is not automatically saved.
  • Please do not use the back button on the web browser, this may cause an interruption and you may lose work.
  • Certain fields are marked with a red asterisk *, these are mandatory fields and information must be entered in order for the form to be fully completed and activate the ‘Apply’ button.
  • Please note that applicants who fail to enter the correct login 3 times in succession will be locked out and must contact the Recruitment team through the ‘Contact us’ tab on the left hand side of the page or by telephone: 01509 222169.
  • The help icon will appear throughout the application, and provides extra guidance and information for filling in certain fields.  Either hover over the icon or double click the icon for the information to appear.
  • To enlarge the writing on the application form, please increase the percentage on the magnifying zoom in the right hand corner of the screen.


Registering for online applications

To enable you to use the online web recruitment application you will require a username and password.

If you have previously created a user account, use your existing log-in details when prompted by selecting ‘Existing user log-in’. If you have forgotten your password please follow the prompts.

New user’s please select ‘New user registration’, here you will need to complete all the fields and choose your username (minimum of 6 characters) and password (minimum of 8 characters), then click submit. After submitting your details you will receive an email confirming your account details, please keep this safe.

Internal members of staff

Internal members of staff do not need to register as a new user and can log-in with your University username and password when prompted by selecting ‘Existing user log-in’. Once logged in your personal details will automatically feed through to your application.

Any changes to your personal details will need to be made before starting your application using my.HR.  The intial roll-out of my.HR will not include staff paid via the submission of monthly claims but it is intended to extend coverage to all core staff, consequently if you do not have access to my.HR please contact Human Resources to change your personal details. 

Internal vacancies are only open to existing members of Loughborough University staff, this excludes any members of staff on a zero-hours contract. If you are unsure please contact HR. Please note that Imago Ltd employees and Loughborough University Students are not able to apply for internal vacancies.

Once registered you will automatically be directed to the summary page, the summary page shows the online application form is spilt into different sections, please work through the pages. You will not be able to submit your application until all sections are complete, while in progress the sections will display a [!] and once complete a [√] will be displayed. Applications can only be submitted when all pages display this symbol.

You can review your application information at any time, by selecting the ‘print preview’ button on the summary page. 


Completing the application form

Name and Contact Information

  • You can enter more than one address and telephone numbers to do this ensure you click the ‘add’ button after each entry. 
  • If you enter more than one address please ensure you tick the mailing address box for the address you wish us to use for this application.


  • Enter your subject in the free text subject box. Qualifications can be grouped together by using the free text subject field e.g. 9 GCSEs including English and Maths.  
  • To add further records please use the ‘add’ button.
  • If you do not hold any qualifications, please put N/A in the mandatory fields and enter today’s date to complete the section. 


  • You must account for all periods of employment, paid or voluntary.
  • If you are unsure about your exact start and end dates, please put the date as the 1st of the relevant month.
  • For salary, please enter just numerical values e.g. 20000 for £20,000.

Eligibility to Work

  • Please complete this field if you have a National Insurance number.   
  • Please ensure if you do require sponsorship to work in the UK you answer Yes, and indicate in the next field ‘Supporting Information’ your current immigration status.


Ensure complete information is provided for all referees named. If you do not want us to contact them please identify this on the application form when prompted. It is always advisable that your referees know you have used their names and email addresses before we contact them to obtain references.  

Equality and Diversity

Loughborough University is committed to achieving an educational and working environment which provides equality of opportunity and freedom from discrimination on the grounds of race, religion, sex, class, sexual orientation, age, disability or special need. The University has an equal opportunities policy which, in order to be effective requires that we know more about the composition of the workforce.   

The information you provide in this section will be treated as Strictly Confidential and will be used only for Equality & Diversity monitoring arrangements. The information you provide is completely confidential and will not be seen by any person involved in the selection process. 

The University has been awarded the Disability Confident scheme by Job Centre Plus, as we have agreed to take action to meet five commitments regarding the employment, training, and career development of disabled people. Therefore we will guarantee an interview to anyone who is disabled or has an impairment whose application meets all the essential criteria that can be measured from the application form.

A disability is defined as a “physical or mental impairment which has a substantial and long-term adverse effect on a person’s ability to carry out normal day to day activities and must be expected to last for 12 months or more.”

  • Please answer the questions by selecting the appropriate option from the drop down list.  
  • Please indicate if you require any special arrangements or facilities being made available for interview in the corresponding disability description box.   
  • If you have stated ‘Yes’ to convictions, please ensure that you include the conviction, date and type of sentence. 
  • Please select from the drop-down menu where you saw this vacancy advertised. 

Candidate Summary

Please use the additional information space provided here to highlight your skills and expertise that are relevant for this post, you will need to clearly demonstrate how you meet the criteria (maximum characters is 15,000 with spaces). Please read the job description and person specification before completing this section. Please pay particular attention to this section giving full reasons as to why you feel that you are suitable for the post.

For posts on the following Grades only: Research and Teaching, Research, Teaching & Scholarship, Management & Specialist, Technical Services 6, please attach your CV and publications list (if applicable) and use the section ‘additional information’ to add anything else you feel is relevant to your application which has not already been captured (maximum characters is 15,000 with spaces).

  • Please note that we only accept one attachment in support of your application, therefore please ensure that your CV and publications are submitted in one document which is clearly named with your surname followed by forename and the reference number of the post e.g. SMITH John REQ110000.  The maximum file size is 5mb (Acceptable file types include .txt .ppt .jpeg .docx .doc .jpg .pdf .rtf). 

Please ensure you have read the declaration statement at the end of the candidate summary page, and tick the box to agree to the terms of the declaration.


Submitting your application form

Once your application is complete the summary page will then activate the ‘Apply’ button. If the ‘Apply’ button is not activated this may indicate one of the mandatory fields is incomplete. 

Once you click ‘Apply’ you will be prompted with a new page, where you will be required to select ‘Continue’ to send your application or ‘Cancel’ to return to summary, your application is not submitted until you select continue.   

Please ensure you take your time to read through your application to check for any omissions or errors before you apply, as you will not be able to make any changes once the form has been submitted.

Under the ‘My Applications’ tab you will be able to see a history of applications you have submitted and partially completed application forms. You can also request a copy of your submitted applications to be sent to your email by selecting the corresponding tick-box and then ‘Send Email’ button and a PDF file will be automatically emailed to your registered email address.


After applying

Once we have received your application you will automatically receive an email confirming your application has been submitted. If you have not received this within 24 hours then please contact the recruitment team by email webrecruitment@lboro.ac.uk.

Short-listing usually takes place within 8 weeks of the closing date, and you will be contacted by email to let you know the outcome of your application.


Additional information


Disclosure is a process run by the Criminal Records Bureau to help organisations make more informed recruitment decisions about the suitability of those seeking to work in positions of trust, particularly for work including regular contact with children or other vulnerable members of society. The job description supplied will confirm whether a Disclosure is required for the post for which you are applying. If a Disclosure is required a criminal record will not necessarily be a bar to obtaining a position and Disclosure information will not be used unfairly. 

More information on disclosure can be found on the Disclosure and Barring Service page


We are committed to ensuring our recruitment processes are of a high quality and user friendly, and are continuously seeking new ways of improving our service. We recognise and value any feedback, both positive and negative, therefore if you wish to offer any suggestions or comments please email webrecruitment@lboro.ac.uk.  

Complaints procedure

If you feel you have been treated in an unfair or unlawful way at any stage of your application, you should put your complaint in writing directly to the Director of Human Resources, Loughborough University, Loughborough, Leicestershire, LE11 3TU. 


International Applicants

Working in another country is a major change in your life and can be a daunting experience. We want to ensure your move to Loughborough University is as smooth as possible and provide information here to help with the move.


Right to work in the UK

Prior to commencing employment, you will be required to produce original documentation as evidence that you have the right to enter and work in the UK. You will not be able to start work until these immigration checks have been completed.

When completing your application form you will have indicated whether you require permission to work in the UK. If you have indicated ‘yes’ you will have also indicated if you require Sponsorship to work in the UK. Loughborough University is classed as an A rated Sponsor by UK Visas and Immigration and has authority to assign Certificate of Sponsorships under the Tier 2 (General) category.

Any contract of employment would be subject to Home Office approval being granted. When producing a contract of employment, consideration is given to an individual’s immigration situation and the necessary documentation which may be required to proceed with obtaining the necessary immigration clearance.

If you are applying from outside the UK and require Sponsorship under Tier 2, the University is required to apply to the UKVI for a restricted Certificate of Sponsorship which would be allocated out of the national monthly quota. This can cause some delay as applications for restricted Certificates are only considered by the UKVI on a monthly basis.

If you are already in the UK under another immigration category and are eligible to switch into the Tier 2 category, the University will be able to assign an unrestricted Certificate of Sponsorship. Once Tier 2 Certificates have been assigned details are provided to the candidate for including on visa applications.

Please note: you will be required to provide ORIGINAL degree certificates (and if appropriate an original English Language test certificate) or VERIFIED copies prior to a Certificate of Sponsorship being assigned.

It is possible that an individual may have a valid visa which allows them to take up employment straight away or for a short period of time whilst an application is made to the UKVI for further immigration clearance.
Any queries regarding immigration issues and right to work should be addressed to Human Resources.


Police registration

When you receive your visa, you should check to see if you are required to register with the police. If you are required to register with the police the UKVI letter accompanying your visa will include this requirement. 

If you are required to register with the police you should do so as soon as possible, and within 7 days of arriving in the UK, see: http://www.lboro.ac.uk/services/isas/policeregistration/ 
While every effort is made to ensure that our information is up-to-date, accurate and complete, Loughborough University does not accept responsibility for any omissions or errors.

How do I register with the Police?

You will need to register in person at:

Nationality Office
Leicestershire Constabulary
95 Hinckley Road

Telephone: 0116 222 2222

Visitors by appointment only on Wednesdays between 10:00am to 2:00pm. You should telephone before visiting to ensure you can be seen.

When registering, you should take with you:

  • Your passport or valid travel document
  • Proof of address e.g tenancy agreement
  • Proof of employment
  • Two passport sized photographs of yourself
  • A registration fee of £34

If for any reason you will not be able to register on time it is advisable to contact the National Office to explain.



Please contact the Student Accommodation Centre if you require any assistance with accommodation needs.

They can be contacted by email or telephone 01509 222258 / 222253 (general enquiries) or 0844 709 2000 (advice line).

General accommodation information is available on the independent International Staff moving to work in UK Universities website.


Relocation expenses

If you are relocating from outside a 20 mile radius in order to take up a new appointment at Loughborough University you may be able to claim relocation expenses.

There is a detailed list of general conditions applicable to all removals along with an additional section for overseas removals on the Human Resources website.


National Insurance

Whilst you work at Loughborough University you are required to pay tax and National Insurance. General information can be found on the Government website

If you do not have a National Insurance Number you will need to obtain one and let Human Resources know your number as soon as possible. To apply for a National Insurance Number you should telephone Jobcentre Plus on 0845 600 0643.

You may need to attend an interview to obtain a National Insurance number. Waiting times for appointments may be several weeks. Your personal number will be issued to you a few weeks after the interview.


UK bank accounts

Banks on Loughborough University campus

There are three banks on the University campus located in the Student Union building: Barclays Bank, Santander and NatWest.

Many other banks can be found in Loughborough town centre, including Halifax, HSBC and Lloyds TSB.

What do I need in order to open a bank account?

  • Official identification. You will need to show your passport or national identity card.
  • Proof that you are employed at the University.
  • Proof of your UK address.
  • Proof of your permanent residence in your home country.

You can obtain a letter from Human Resources confirming your employment, please emailhr@lboro.ac.uk requesting a bank letter with both your overseas and UK address.  Once the letter is ready you will be emailed to collect it from Rutland building, 201.1.03. 

If you can, take all of these with you when you go to open an account, as this will make the process quicker and easier. 


Medical Care

If you gain employment with Loughborough University, you should register with a GP as soon as possible. 

The University has a Medical Centre which is a regular GP surgery providing NHS services to registered patients.  The medical centre is situated in the centre of campus just off Margaret Keay Road.

Doctor surgeries in Loughborough:

Charnwood Surgery
7 Limehurst Avenue
LE11 1PE
Telephone: 01509266727 

Woodbrook Medical Centre (GP practice)
28 Bridge Street
LE11 1NH
Telephone: 01509 239166 


The Medicine Box pharmacy on campus is located in the Students' Union Building. Normal opening hours are Monday to Friday,  9.30-5.30pm. Telephone: 01509 635150.

Additional to the pharmacy on campus, there are many pharmacies available in Loughborough.

Dental treatment

There is a Dental Practice  on campus next to Students' Union Building. Telephone: 01509 261602. Please phone before 11.00 to make an emergency appointment for the same day.

Office hours: Monday – Thursday 9.00 – 18.00, Friday 8.00 – 14.00

For information on finding an alternative local dentist who can offer treatment under the NHS see: www.nhs.uk/Pages/HomePage.aspx 

Under Health Services near you, select ‘Dentist’ and enter the postcode e.g. LE11  

Optical treatment

There is an opticians on campus - 4Eyes - next to the Students' Union building. Telephone 01509 231006 or email - 4eyeslufbra@gmail.com.

Alternative opticians are available in Loughborough Town Centre.



Loughborough Campus Nursery is a registered day nursery providing childcare for the children of staff, students and the community.

Owned by the Students' Union, the nursery is based on campus and is run by staff qualified in childcare and education. They are able to offer a limited number of subsidised places to university staff. The nursery always receives a good Ofsted report and places are highly sought after, therefore you are advised to contact them as soon as possible.

The nursery is open from 8am to 6pm all year round with the exception of the following closure periods: Good Friday, Easter Monday and Tuesday, two May Bank Holidays, Bank Holiday Monday and Tuesday in August and two weeks over Christmas.

For more information see the Nursery web page or contact the Nursery Manager on 01509 234 126 or nursery@lsu.co.uk

In addition Leicestershire County Council, Early Years and Childcare Service has comprehensive information on childcare provision from newborn to age16+.

Childcare vouchers

Childcare Vouchers provide a flexible way to meet the costs of childcare.

Under this scheme you can exchange or sacrifice part of your salary in return for Childcare Vouchers. Up to a certain amount, these vouchers are non-taxable and exempt from National Insurance Contributions and therefore represent a saving for you. The Childcare Vouchers can then be exchanged, in whole or part, for a wide variety of childcare services.

Childcare vouchers provide a genuine financial benefit by reducing the cost of your childcare.

Please visit the Computershare Voucher Services website for a Parent Information Pack or contact them on 0845 002 1111 (you will need to  have a copy of your current payslip to hand for reference).



Contact us

Tel: 01509 222169

Fax: 01509 223903


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