Loughborough Doctoral College

Appendices

Appendices I to V

Appendix III - Presentation of Submission

A. Presentation of Submission - Doctor of Philosophy, Master of Philosophy

1       Copies for Submission

Three copies of the work must be submitted to the Doctoral College Office (Registry) for examination, in the medium of English. All text, which should be typed or printed, should be 1 1/2 spaced on A4 paper.

The thesis must contain a statement indicating the author's responsibility for the work submitted, including the extent of their contribution of original work, and a complete thesis access conditions form which must be bound into the front of each copy of the thesis.

For a submission which is in conventional book form, hereafter referred to as ‘the thesis’, presentation should be as follows:

  • The thesis may be initially submitted for examination in soft covers in the format known as Perfect binding. A research degree will not be awarded until an electronic copy has been deposited with the University Library.
  • A candidate may print text on both sides of the paper provided that the paper is of sufficient weight to ensure that the text is perfectly legible.  Otherwise the text should be printed on one side of the paper only. The pages are to be numbered consecutively; a table of contents and an abstract are to be included.
  • The title page must take a form similar to that shown in Appendix V. This includes the precise format of the © Notice to claim copyright protection in all countries which are signatories to the Universal Copyright Convention.

For a submission which consists of a thesis plus an artefact (or artefacts) which are integral to the research process and output the same presentation of the thesis as in 1(a) is required except that in addition the artefact (or artefacts) should be listed in the contents and referred to in the abstract.

The artefact(s) will be either a creative work(s) or invention(s) which together with the thesis constitute an integrated thesis for new understanding.

A permanent record of the artefact(s) submitted shall be bound within the thesis.

For a submission which consists of a media production other than a conventional thesis the candidate, through their Associate Dean (Research), will apply to the Director of the Doctoral College at least six months before submission for permission to submit in a non-thesis form. In considering their decision the Director of the Doctoral College will assess whether the advancing of knowledge in the candidate’s research project requires a non-conventional media to achieve its full potential. If the non-conventional media submission is accompanied by an artefact(s) the presentation will follow 1(b) above.

2       Additional Certification

In addition to the submitted work the following must be submitted:

a signed certificate stating that neither the thesis nor the original work contained therein has been submitted to this or any other institution for a degree;

3       Submission Length

The submission should not be of unnecessary length and must be presented in satisfactory literary form. It is the responsibility of the author to check the submission for spelling and accuracy.

4       Thesis Deposit

The award of a research degree will not be made until an electronic version of the final version of the thesis, as approved by the Examiners, has been deposited with the University Library for inclusion in the Institutional Repository together with a signed Thesis Deposit Agreement.

Thesis Access Conditions

Access will normally be ‘open' except in cases where industrial sponsorship, or other special circumstances, warrant restriction of access. Normally this should have been determined at the outset of the research project, and certainly not later than at the time of submission. Where restriction of access is necessary the Supervisor or Dean of School will specify a moratorium period of normally up to three years. The `restricted' access classification is used for example where the overall project is a continuing one to be carried on by others or when access is delayed to allow further development of ideas which are not protected by copyright. (Copyright can only protect phraseology and there can be no copyright on ideas).

The 'confidential' classification is used where a patent is pending or where a sponsor specifies security for this or any other reason.

For both 'restricted' and 'confidential' submissions it will be necessary for anyone wishing access to seek the written permission of the Dean of School.

Restricted and Confidential submissions revert to ‘open' classification at the end of the moratorium period.

5       Restricted or Confidential Submission

It should be noted that, in respect of a Restricted or Confidential submission, the author is himself/herself subject to the moratorium conditions; in respect of a desire to publish, this means seeking the prior approval of the relevant Supervisor or University Dean of School.

6       Copyright

Where a thesis contains third party copyright material the student must obtain permission for its publication, including on the Internet via the University’s Institutional Repository.  If the student is unable to obtain permission for the use of substantial copyright material, then an indefinite moratorium of the thesis can be applied.  Where a student is unable to obtain permission for use of a limited range of copyright material, then the electronic copy of the thesis can be submitted in two versions, a full version with a moratorium on publication and a second version without the third-party copyright material (maintaining the original pagination) which will be placed on open access. 

7       Attendance at Degree Congregation

It is not necessary for students to attend Degree Congregations in order for their degrees to be conferred. In the absence of any instructions to the contrary a student's degree will be conferred in absentia at the next available Degree Congregation if he/she does not attend.

 

B. Presentation of Submission - Doctor of Engineering

1       Submission of Publications or Technical Reports

Four copies of the work must be submitted for examination to the Research Student Office, in the medium of English. All text should be typed or printed. The publications and 20,000-word discourse should be presented in a quarto size format. The thesis must contain a statement indicating the author's responsibility for the work submitted, including the extent of their contribution of original work, and a complete thesis access conditions form which must be bound into the front of each copy of the thesis and an electronic copy deposited in the University Library.

For a submission which is in conventional book form, hereafter referred to as 'the thesis', presentation should be as follows:

  • The thesis may be initially submitted for examination in soft covers in the format known as Perfect binding.
  • The individual publications should be presented in a consistent typed format and each publication should be preceded by a statement giving details of the date and location of publication. 
  • A research degree will not be awarded until an electronic copy of the final version of the thesis, as approved by the Examiners, has been deposited in the University Library with the Thesis Deposit Agreement.
  • The pages are to be numbered consecutively; a table of contents and an abstract are to be included.
  • The title page must take a form similar to that shown in Appendix V. This includes precise format of the © Notice to claim copyright protection in all countries which are signatories to the Universal Copyright Convention.

2       Submission by Thesis

A submission for the award of EngD by research thesis shall be presented in accordance with the requirements of Appendix III section A except that four copies of the work must be presented to the Doctoral College Office (Registry).

3       Additional Certification

In addition to the submitted work the following must be submitted:

  • a signed certificate stating that neither the thesis nor the original work contained therein has been submitted to this or any other institution for a degree;

4       Submission Length

The submission should not be of unnecessary length and must be presented in satisfactory literary form. It is the responsibility of the author to check the submission for spelling and accuracy.

5       Submission of Electronic Copy

One electronic copy of the final version of the thesis, as approved by the Examiners, of the submission will be lodged with the University Library and access to it will be determined, initially by the classification assigned to the thesis on the access conditions form (see Appendix III and VI).

A research degree will not be awarded until an electronic copy of the final version of the thesis, as approved by the Examiners, has been deposited in the University Library together with a Thesis Deposit Agreement.

6       Standard Thesis Conditions

The standard thesis access conditions will apply as above.

7       Attendance at Degree Congregations

It is not necessary for students to attend Degree Congregations in order for their degrees to be conferred. In the absence of any instructions to the contrary a student's degree will be conferred in absentia at the next available Degree Congregation if he/she chooses to not attend.

Appendix IV - Format for the Frontispiece of Theses, Dissertations and Project Reports

The frontispiece of your submission should take the form of the specimen shown below. Your submission should be identified by indicating that it is, for example. 'A Doctoral Thesis' or 'A Master's Thesis'. The © notice is necessary to claim copyright in the countries signatory to the Universal Copyright Convention.

 

 

(Title)

......................................................

by

(author's name)

(a) Master's or Doctoral [(b) Thesis] to be inserted

Submitted in partial fulfillment of the requirements

for the award of

..........................................of Loughborough University

(date)

© by (author's name) (year)

Appendix V - Thesis Access Form

Thesis Access Form (from the Doctoral College Office Template Shop):

Certificate of Originality Thesis Access Conditions and Deposit Agreement