Scholarly Communications

Open access

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The Open Access (OA) movement is based upon the key principle that publicly funded research should be made publicly available and as widely accessible as possible. Open Access material is online and free at the point of access, without barriers such as subscription or registration. There is significant evidence to suggest that publishing your work Open Access leads to wider readership, increased downloads and ultimately more citations.

Please take a look at the University’s Open Access Policy covering academic journal articles, conference papers, book chapters and other research output by Loughborough authors.

This Open Access Policy supports the requirements specified by Research England (formerly HEFCE) in its Policy for open access in the post-2014 Research Excellence Framework, which states that certain research outputs should be made open-access to be eligible for submission to the next Research Excellence Framework (REF). This requirement will apply to journal articles and conference proceedings accepted for publication after 1 April 2016. Credit is also given for other categories of publications. As advised by HEFCE, Loughborough began the implementation of the REF OA policy in April 2015.

Loughborough University has an Open Access Institutional Repository into which staff may self-archive their research output. Submission to the Institutional Repository is via the LUPIN system.

Explore the pages in this section to find out more about how to submit your papers to the Institutional Repository, funders’ Open Access requirements, how to request OA funding for Research Council funded papers, Open Access discounts, and more


Routes to Open Access (Green and Gold)

There are two main routes for authors to make their papers Open Access (OA):

  • Green OA: authors publish a copy in a journal or elsewhere in the traditional way, and then self-archive in an Open Access repository, such as the University’s Institutional Repository. The University's Open Access Policy requires staff to submit a copy of all academic journal articles, conference papers and book chapters to the Institutional Repository using the LUPIN publication system. Most publishers will permit the author-created final version to be deposited without any charges (but not usually the publisher PDF). There are also a number of "Green Open Access journals" that offer Open Access without any payments such as Article Processing Charges (APCs) or subscription charges.

  • Gold OA: authors publish a copy of their research papers in Open Access (or hybrid) peer-reviewed academic journals or conference proceedings. Many publishers levy a significant Article Processing Charge (APC) for this. Once accepted for publication, the publisher places the final version of the research paper on their website and makes it freely available under a licence. It is important to check any licence agreements that you sign carefully to make sure that you are permitted to deposit the publisher final version in repositories without restrictions on re-use. Loughborough only has a fund to cover the APC costs for RCUK-funded authors. 

Please note that if you are considering paying for Gold Open Access in a journal published by Sage, Taylor & Francis, Wiley, IEEE or SpringerOpen discounts are available for members of the University with these publishers.

Research Funders and Open Access

The UK Research Councils and many other funding bodies have made Open Access a condition of funding and grant holders may now be required to make resulting publications OA.

UK Research Councils 

The Research Councils' OA policy stated that from 1 April 2013 peer reviewed research papers which result from research that is wholly or partially funded by the Research Councils must be published in journals which are compliant with RCUK policy on OA.

Please see our Research Council funded research page on how to comply with the Research Councils' OA policy.  

European Commission

The European Commission announced that research funded from 2014 will have to be made OA.

Other funders

Many other research funders have Open Access (OA) policies which make funding subject to the condition that outputs are made OA.

These policies are available direct or may be listed on the SHERPA/JULIET website. If you receive a grant from a funder with an OA policy, it is very important that you read their policy carefully. Some require authors to publish with journals offering a Gold OA option - if this is the case arrangements to cover potential charges will have to be made in advance of submitting an article. Not complying with funding conditions could potentially affect future grants and many research funders have begun to monitor this issue more closely.

Loughborough University OA Policy and Support


  • Loughborough University researchers should publish in the highest quality journals in their field.
  • Loughborough University supports the principle that the outcomes of funded research should be made available as widely as possible.
  • Where funds are available Loughborough University favours the Gold Open Access route whereby final published versions of papers are accessible to the public free of charge.  An Article Processing Charge (APC) might be payable to the publisher.
  • If it is not possible to publish using the Gold Open Access route, it is acceptable to use Green Open Access whereby authors’ final peer-reviewed manuscripts are made available on the Institutional Repository.


  • Staff are required to observe the Open Access (OA) requirements of HEFCE REF submission and the relevant research funding body when publishing from grants.
  • Loughborough University requires that staff submit a copy of ALL of their peer-reviewed academic journal articles and conference papers to the Institutional Repository via the LUPIN system within three months of acceptance.
  • The publisher final version (PDF) of the paper should ONLY be submitted to LUPIN if it has been published as Gold Open Access (this usually involves an Article Processing Charge being paid to the publisher). If the PDF is not yet available or it has not been published as Gold Open Access, staff must submit the author-created final version within three months of acceptance. This is to enable all research outputs to be REF eligible.
  • Staff are also strongly encouraged to deposit author-created versions of all other forms of research output, in order to help maximize citations and earn credit for REF.

For further information on open access and associated policies, please see the Library’s open access web pages.



The University Research Office, Library and IT Services are working together to support academics in making their work OA and complying with recent changes in funder OA policies. If you have any questions regarding OA please do not hesitate to contact us:

University Library

Institutional Repository Managers:

OA Fund Manager:

Research Data Manager: 

Research Office

N.B. Please note that there is no central university fund for paying for Gold Open Access or Article Processing Charges, apart from for eligible RCUK papers. If you are funded by a different grant provider it may be worth checking the details of the funding to ascertain whether provision has been made for paying these costs.

Further information