Loughborough University
Leicestershire, UK
LE11 3TU
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Loughborough University

University Governance

University Regulations

Regulation III

The Proceedings of Senate

1. ORDINARY MEETINGS

There shall be three Ordinary Meetings of Senate during the academic year. Provision shall be made for additional meetings if required. At such additional meetings business shall be confined to the subjects for which the meeting was called. Deferment of consideration of any substantive item on the agenda to a subsequent Ordinary or to an Extraordinary Meeting or to a Special Meeting may be effected only by resolution of Senate.

2. EXTRAORDINARY MEETINGS

The Secretary of Senate shall convene an Extraordinary Meeting of Senate either by resolution of Senate or at the request of the Vice-Chancellor, or on receipt of a written request by any five members of Senate. In the latter case the Meetings shall be held within seven days of the Secretary receiving the request. At Extraordinary Meetings consideration will be restricted to the subjects for which the Meeting was called.

3. SPECIAL MEETINGS

All matters of detail concerning academic assessment and personal matters relating to members of staff of the University or to students shall be considered only at Special Meetings. The business of a Special Meeting shall be restricted to those matters, and shall be convened as follows:

The Secretary of Senate shall convene a Special Meeting whenever there is business for a Special Meeting and any such Special Meeting shall be held on the same day as an Ordinary Meeting of Senate immediately following the conclusion of the business of the Ordinary Meeting. Deferment of consideration of any substantive item on the agenda to a subsequent Special or to an Extraordinary Meeting or to an Ordinary Meeting may be effected only by resolution of Senate.

4. CHAIR

The Chair at all Meetings of Senate shall be the Vice-Chancellor, or in his/her absence the Deputy Vice-Chancellor, or in the absence of both, a Member of Senate appointed as Chair for that Meeting by the Members of Senate then present.

5. AGENDA FOR ORDINARY MEETINGS

  1. Notice of intention to speak to starred items.
  2. Minutes of the previous Ordinary Meeting, Minutes of a previous Extraordinary Meeting, if any, and the Minutes of the previous Special Meeting if such Minutes will not be confirmed and signed at a Special Meeting on the same day.
  3. Matters arising from the Minutes which do not appear elsewhere on the agenda.
  4. Items, if any, deferred from previous Meetings.
  5. Substantive items including matters from Senate committees,  to be accompanied by draft resolutions.
  6. Matters for report by the Vice-Chancellor.
  7. Items for information.
  8. Any other business.

6. AGENDA FOR EXTRAORDINARY MEETINGS

The agenda for Extraordinary Meetings shall consist solely of the substantive items for which the Meeting is convened. Copies of the agenda with supporting papers shall be circulated to members at least three clear days before the Meeting.

7. AGENDA FOR SPECIAL MEETINGS

The order of business on the agenda shall be:

  1. Notice of intention to speak to starred items.
  2. Minutes of the previous Special Meeting except as provided in 5(2) (b) above.
  3. Matters arising from the Minutes which do not appear elsewhere on the agenda.
  4. Substantive items.
  5. Items for information.

8. QUORUM

Ordinance XI provides that there shall be a quorum at an Ordinary Meeting or Special Meeting or Extraordinary Meeting of Senate when at least one half of the total members of the Senate are present. If a meeting is adjourned because of the absence of a quorum the Secretary shall summon the adjourned Meeting within fourteen days of the date of the original Meeting and shall give to members at least three clear days' notice of the Meeting.

9. RULES OF DEBATE

10. VOTING

Decisions of the Senate shall be reached by general agreement of its members as determined by the Chair, unless a show of hands is requested by any member. In the latter case the vote shall rest upon a simple majority of those present, except as required under 9 (10) above and 11 below. In the event of a tie, the Chair shall have an additional casting vote. The vote shall be recorded if, immediately following it, any member requests that this be done.

11. RESCISSION OF DECISIONS OF THE SENATE

Decisions of the Senate shall normally remain in force for twelve months and may thereafter be rescinded or otherwise amended by the vote of a simple majority of members present but a decision of the Senate may be rescinded at any time if the motion of rescission is circulated with the agenda, and if two-thirds of the members present vote in favour of rescission.

12. INVITATION TO ATTEND A MEETING

The Senate may invite whomsoever it wishes to attend any Ordinary and Extraordinary Meeting and to speak, but not to vote.

(remade July 2011)