Module specifications are updated and maintained by Schools using the Online Module Update and Approval System. Changes to modules for the 2022/23 academic year should be progressed by first level approvers in sufficient time to allow AD(T)s to approve them by the deadline of 5.00pm on Monday 4th April 2022.

Module Specifications – Key Information

1. Module Specification Records

Module Specifications are stored on the LUSI system. Once a specification or change to a specification has been approved, the status of the module is changed to ‘Active’. Only then is the specification available to a much wider community through the University’s webpages, and the specification is regarded as published.

2. Online Module Update and Approval System (OMUA)

The Online Module Update and Approval System allows academic staff to propose amendments to their modules in LUSI for consideration and approval as appropriate by Deans/Chairs of School Learning and Teaching Committees/Directors of Studies and AD(T)s. The system and its user guidance are available via CIS Lite.

3. Publication of Module Specifications.

Published module specifications are available via Module Search - WP5015 This page defaults to the current academic year. It is changed to default to the next academic year in July each year. A search function is available at the foot of the page to allow searches for modules that were available in previous years and also approved modules for the next academic year prior to July.

Staff have access to both provisional and active status modules on Learn following the Learn module rollover in August. Students are able to access modules on Learn once the modules are made active.

4. Modular Structure of Undergraduate Programmes

Guidelines for the modular structure of undergraduate programmes are available at Annex A. Year-long modules are required to conform with paragraph 3 of the guidelines.

Schools are reminded that in order to align with the national credit framework and guidance published in the Burgess Report, the letter prefixes in module codes (A,B,C,D,P,F) should represent credit levels as follows: 

F → level 3
A → level 4
B → level 5
C → level 6
D/P → level 7

The EWNI generic credit level descriptors should be used as a basis for assigning modules to credit levels. 

5. Identical/Similar Modules

Where identical modules are run at different times, an additional instance of the 'master' module can be created which has the same module number. The master module and its instances will be identical in every way except their time of delivery. Where existing modules are identical in content but differ, for example in assessment requirements, these modules continue to be distinct.

6. Placement Modules

Placement modules should be populated in the same way as other modules, rather than being regarded as ‘dummy’ modules for administrative purposes. For more information, see the example of a completed placement Module Specification.

7. Project/Dissertation Modules

Module specifications for project/dissertation modules should contain specific details of the arrangements for providing support to students and monitoring their progress on the module, e.g. the number of timetabled contact hours, the specific interim targets and record-keeping requirements that will apply. Any special considerations in relation to issues such as health and safety should also be included. Any such modules revised to this effect will require the approval of the AD(T).

8. Student Registration on Modules

Students should only be registered on modules that are active. If students are registered on provisional or suspended modules this can cause problems for HESES (HE Students Early Statistics) returns to HEFCE. If for any reason an active module is subsequently suspended, students should be removed from that module.

9. Online Prospectuses

The Undergraduate and Postgraduate prospectuses and School/departmental webpages should be kept up to date with programme developments as these are approved. If any changes to module specifications or programme specifications approved during the annual updating process (or at any other time) have implications for the text within the prospectuses on the web, please contact Marketing and Advancement to arrange for the relevant text to be revised.

10. Implications for Applicants

If any changes to module or programme specifications have implications for applicants, please inform the UG Admissions Manager or the PG Taught Admissions Manager in Student Recruitment and Admissions.

11. Attendance

Learning and Teaching Committee (M17/108) has requested that references to attendance should be removed from programme and module specifications, except where they relate explicitly to matters regarding health and safety.

12. Accessibility

Module specification records previously held information on accessibility categories but no longer do so. The categories are now outdated and as such do not record useful or accurate information. SENDA also no longer exists having been superseded by the Equality Act 2010. See Annex B for further information.

SWAI are responsible for managing reasonable adjustments within LUSI to ensure the University provides reasonable support for disabled applicants and students; learning, teaching and assessment adjustments are visible to academic colleagues via CoTutor and LUSI reporting. 

Module Specifications – Approval Process

Consideration of Changes

Schools are reminded that whilst the University's approval procedure serves to monitor and assist in maintaining the quality of Module Specifications, Schools have the ultimate responsibility for the quality and content of their Module Specifications and should satisfy themselves of this. 

AD(T)s have been given delegated authority to act on behalf of Curriculum Sub-Committee to approve module specifications.  Problematic cases will be referred to the Chair of Curriculum Sub-Committee (CSC). Guidance for Schools covering general points on amending module specifications and on module specification field descriptions are available at Module Specification Notes for Schools.

When considering a proposal for change approvers should not only consider the appropriateness of the proposed changes but also ensure that all of the proposed changes have been made as intended and that there have been no additional changes which are not mentioned in the proposal.

Where module changes have implications for other Schools or departments consultation should take place at an early stage to ensure that the other area can incorporate the changes during their updating process. Consultation should take place using the Module Specification Internal Consultation Form. Completed consultation forms should be forwarded to the Secretary to CSC.

Overview of Update Process

A summary of possible changes to module specifications, and which of them require AD(T) approval, is available in Annex C: Approval Requirements for changes to Module Specifications. This summary should be read alongside Guidance – Changes to programmes and modules.

Where approval of a change is required, a proposal form should be completed in the Online Module Update and Approval System (OMUA). Proposals should be approved by a Level 1 approver (Chair of the School Learning and Teaching Committee or Director of Studies, and/or the Dean of School if there are resource implications) and the Level 2 approver (the AD(T)). Other Schools or departments should be consulted where they may be affected by the proposed changes.

If the same change will apply to a number of modules, a single online proposal form will suffice for all of the modules. Provide details of the change on the proposal form and list the modules affected. Please note, batching in this way is only appropriate if the changes are identical for all modules mentioned. If there are additional changes for any module, then a separate proposal form should be completed for that module instead.

Important Note

Once a module has been made Active or Suspended, fields on the specification should only be amended if the module is changed back to provisional status by the Secretary to CSC. Please do not attempt to make changes to modules via FM5007 or the Online Module Update and Approval System after a module has been made Active or Suspended.