IT ServicesStaff


Microsoft Campus Agreement

Campus Agreement is a Microsoft licensing scheme whereby the University can lease the use of a large range of Microsoft software on an annual basis. Use of this software is licensed only to members of the university, not including students. The cost of the license is based upon the number of staff on the University payroll. Software under the scheme will be licensed on all university owned machines, including in Computer Labs. Staff may use the software for University use at home when they are not at the university. Each department must keep records of copies installed. The full agreement and related information is obtained from links set out below. Where there is difficulty interpreting the rules in 'grey' areas, please consult IT Services. Unless a person is registered with the University as a member of staff or researcher it is unlikely they will fall under the terms of the agreement.

Please also note that although a wide range of software is available, this does not necessarily imply that IT Services is able to support it on all hardware and in all situations.

Frequently Asked Questions

Is all Microsoft software free?

A selection is leased by the university and centrally funded. The includes the latest versions of: Microsoft ® Office ® Standard & Professional Editions, Microsoft Office Macintosh ® Edition, Microsoft Windows ® Upgrades, Microsoft BackOffice ® Server Client Access Licence (CAL), Microsoft FrontPage ®, Microsoft Visual Studio™ Professional Edition and Microsoft ® Project. This means that you can update previous versions at no cost, and use previous versions. Windows Server versions are not included in Campus 3.1, and will have to be purchased separately under the Select agreement.

What if the Microsoft software I want is not available?

That should be no problem. If the software is not available under Campus Agreement, the IT Services will be able to assist. Please contact us on or telephone 01509 222333.

Can I use Microsoft Campus Agreement software at home on my personal PC?

Staff can use any software available under the Software For Staff scheme.

What about copies of Microsoft software which I've bought under Microsoft Select?

These are owned by your department in perpetuity. IT Services has a record of all purchases by departments.

What if, later on, the University decides to opt out of the Agreement?

We can opt out at any future time, but would only do so in full consultation with Schools. Microsoft offers a buy back facility where we could buy up all the copies leased. It is, however, expensive and we envisage staying with the agreement in common with all the other Higher Education institutions who have signed up. Your copies purchased under Microsoft Select remain the University's property, of course.

Can I keep the software when I leave?

No. when you leave the University you must remove any copies of software acquired under Microsoft Campus Agreement. This applies to visiting academics as well as staff whose contract ends.