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PIN/Passcode requirements for mobile devices from Monday 24th May

4:48PM, 13 May 2021

NOTICE

To reduce the risk of University data being exposed if mobile devices are lost or stolen, from Monday 24th May the University will require a PIN/Passcode of at least four digits to be used on any mobile device used to connect to our Email and Groupware service (this includes Outlook email, calendars, contacts, and tasks lists).

ACTION REQUIRED?

iOS

To set a passcode, go to Settings and look for ‘Face ID & Passcode’ or ‘Touch ID & Passcode’ and ‘Turn Passcode on’.

Following this change, you may need to “Activate device administrator” if you have a PIN set.

If you do not have at least a four-digit passcode set, you will see an error “iOS Passcode Required” on your device, and then “Activate device administrator”. 

Android

To set a PIN, search in Settings for ‘lock screen’ or ‘security’ or refer to your phone's manufacturer’s instructions if these options are not present.

Following this change, you should see a message “Activate device administrator” if you do not have a PIN set.

To access the service, you will be required to ‘Activate’ and set a four-digit PIN on your device.‌

WHAT ARE THE BENEFITS TO STUDENTS AND STAFF OF THE UNIVERSITY?

To reduce the risk of University data being exposed if mobile devices are lost or stolen, and to comply with University audit requirements.

TIMESCALE?

On Monday 24th May the new PIN/Passcode requirement will be automatically implemented for anyone using a mobile device connecting to our Email and Groupware Service.

Q&A

Q.   Does this affect laptop and desktop computers?

A.   This change will only be applicable to Android and iOS phones or tablets.

Q.   I already have a PIN / Passcode set, do I need to reset a new one?

A.  Android devices already using a PIN will be required ‘Activate’ device administrator to apply the security setting. Additionally, if you only have pattern PIN set, you be required to ‘Activate’ and set a PIN.

For iOS devices using a Passcode of at least four digits, you will otherwise be unaffected by this change.

If you use Touch ID or Face ID, your device will usually already have a PIN of at least four digits configured, you may be required to ‘Activate’ device administrator, you will otherwise be unaffected by this change and can continue to use Touch ID or Face ID.

CAN I GET MORE INFORMATION AND HELP?

If you have further questions or queries, please contact the Service Desk.