Human Resources

Pay, pension & rewards

Payroll

Monthly salaries & Imago Ltd

Monthly salaries and Imago payrolls are paid on the last working day of the month.

Monthly salaries are calculated as 1/12th of the annual salary - this is pro-rated for new starters and leavers where a full month is not worked. This is calculated on the number of calendar days worked in the particular month.

Imago hourly employees are paid based on their timesheet submission as per the relevant cut-off date for the pay period.

If your employment commences after the 15th of the month, you will not be paid until the following month. 

Claims payroll

‌‌‌Claims are paid dependant on the submission of approved claims forms, expenses and e-forms via the UT Process - see section 6 in the University Teacher Guidance link for full details.

Pay is calculated by the submission of hours from the relevant departments, for further information on casual/temporary staffing issues please refer to the guidance notes.‌

Change of bank account details

The form required to change your bank details can be found here. Once completed please submit the form to the payroll department ASAP. Alternatively you can update these through the payroll department. If you have updated your bank account details after the relevant payroll cut off dates, please check with payroll to confirm that these have been applied.

HMRC/Tax queries

Tax queries and National Insurance are dealt with by HMRC directly on 0300 200 3300. Further information on HMRC contacts can be found here.

If you are commencing employment within the University and have a P45 from your previous employer please supply this to the Payroll Department ASAP. If you do not have a P45 please ensure you complete and return a Starter checklist.

Loughborough University Tax Reference Number - 267/L773

Imago Tax Reference Number - 120/VB18157

National Insurance Number

All employees are required to have a UK National Insurance number, you will need to supply this to payroll ASAP. If you do not have a NI number please to go to the Government NI website to start the application process.