Human Resources

Immigration (Right to Work)

EU Settlement Scheme PILOT

We have received notification from the Home Office regarding the next public phase of the Settlement Scheme which opened on 21 January 2019 following the private pilot which was held at the end of 2018.

Building on the testing already undertaken in the higher education sector, this phase is open to all EU citizens living in the UK who have a valid biometric passport.  As such, family members of HE staff will be able to apply for settled status during this test phase which they were not able to do during the two previous pilot phases. EU students are also able to apply (See Support and advice from Loughborough University section for further information). It is also open to non-EU family members who have a valid biometric residence card.

By applying during this test phase, applicants will continue to provide valuable insight into how the system is performing so that further improvements can be made before the scheme is fully rolled out by 30 March 2019.

Who can apply:

Under this phase of the public pilot and with effect from 21 January 2019, colleagues who are eligible to apply for pre-settled or settled status must be either:

  • An EU citizen who has a valid biometric passport (this is an e-passport which has a digital chip), or
  • A non-EU citizen family member of an EU citizen who has a biometric residence card with ‘EU Right to Reside’ on the back, which has been applied for on or after 6 April 2015

EEA and Swiss nationals are not eligible to apply during the pilot but will be able to once the scheme is fully live by 30 March 2019.  Irish citizens do not need to apply to the EU Settlement Scheme but they can if they want to.

By taking part, staff colleagues will be able to make an early application for their new UK immigration status so they can continue to live and work in the UK after the end of the planned implementation period on 31 December 2020. The pilot is entirely voluntary and there is no obligation for colleagues to take part.

Application process during the pilot:

To apply for status under the EU Settlement Scheme you will need to complete an online application form which can be accessed on GOV.UK. The steps are as follows:

  • Verify your identity - You will need to have a valid biometric passport or biometric residence card (issued by the Home Office) to apply in this pilot. All applicants must use the EU Exit: ID Document Check app to verify their identity. This is currently only available to download on Android devices - an easy way to check if your device can use this app, is if your device has the technology to make contactless payments. Information on how to access the app will be included in the application process. If you cannot access this app during the pilot, there will be alternative ways for you to verify your identity once the scheme opens fully. After using the app to verify your identity, you can complete the rest of the application either on that device or on any smartphone, laptop or computer.
  • Criminality check - You will need to complete the criminality check by declaring any criminal convictions. Only serious or persistent criminality will affect your application. This should not affect the vast majority of EU citizens and their family members.
  • Verify your residence in the UK - You will need to provide evidence of your residence in the UK. There are a number of ways you can do this. The easiest is to provide your National Insurance number. The Home Office will then check UK tax and certain benefits data and use those records to help work out how long you have been resident in the UK. You’ll get a result of this check straightaway. If you agree with the result, you can accept it and complete your application. If you disagree, this is not a problem, as you will be able to upload additional evidence of your residence. Information on the other types of evidence you can upload can be found on GOV.UK.  Alternatively, if you have a valid permanent residence document or valid indefinite leave to enter or remain, you will just need to provide proof of that status.
  • Pay any application fee – An application costs £65 for those aged 16 or over, but is free if you have a valid permanent residence document or valid indefinite leave to enter or remain.  The Prime Minister has announced that there will be no fee when the EU Settlement Scheme opens fully on 30 March 2019.  Anyone who has applied already, or who applies and pays a fee during the test phases, will have their fee refunded.  Details of the refunds process will be published in due course.

Your participation in this pilot allows you to apply early to the EU Settlement Scheme and gives the Home Office an opportunity to continue to test the application process. Successful applicants will not need to apply again for the same status once the scheme opens fully by 30 March 2019.

Please note that making an application during this pilot phase is entirely voluntary. There will be no change to your current rights under EU law until the end of the planned implementation period on 31 December 2020. If you choose not to apply during this phase you will be able to apply once the scheme is fully open by 30 March 2019 and at any time up until 30 June 2021, in line with the draft Withdrawal Agreement with the EU.

Irish citizens enjoy a right of residence in the UK that is not reliant on the UK’s membership of the EU. They will not be required to apply for status under the EU Settlement Scheme, but may do so if they wish.

Support from EU Settlement Scheme Resolution Centre:

For any questions about an application made during the pilot, contact the EU Settlement Scheme Resolution Centre by calling 0300 123 7379 (inside the UK) or +44 (0) 203 080 0010 (outside the UK). Find out about call charges here. You can also ask a question using the online submissions form (ask a question about applying for settled status).

An assisted digital service is available for those who do not have the appropriate access, skills or confidence to complete the online application form. If you require such support with your application, please contact We Are Digital by calling 03333 445675 (Mon-Fri 9am-5pm). 

Support and advice from Loughborough University:

Please contact the Human Resources Immigration Team for further advice and support using the contact details found in the sidebar on this page.

Students should seek advice from the Student Advice and Support Service. Appointments can be made by either phoning 01509 222765/222058 or by dropping into the Bridgeman Building.