23 Sep 2021
Arrival testing arrangements - University Halls of Residence
There is not long now until you arrive at the University.
To help you, and everyone else on our campus, stay as safe as possible, we need you to do a few Covid-related things before and after you move into hall. The process is different if you are a UK-based student or a student travelling to the UK from overseas, so we have split this email into clear sections. There is a lot of important information below, so please read it carefully, so you know what you have to do.
Instructions for UK-BASED STUDENTS
Testing the day before you travel
You, and anyone who will be travelling with you to campus, must take an asymptomatic lateral flow test. If your test result is positive, you must not travel to Loughborough as you will be turned away on arrival. You’ll need to let us know by emailing email@example.com if your test is positive.
Testing on moving in day
You should be on campus half an hour before your arrival slot which can be booked or amended here (up to 2 days prior to your arrival date). To keep the numbers of people on campus to a minimum, we ask that only one person helps you to move in.
When you arrive at the campus, the first thing you need to do is take an asymptomatic lateral flow test. You need to book this in advance at this link: Connect and Protect. To complete this form you will need your University ID (eg. F123456) and email address. if you have any issues with booking, please email firstname.lastname@example.org.
If you are arriving by car, you will need to go to Car Park 5, which is near the Bridgeman Building (building 53 on the Central Park area of the campus map) on Margaret Keay Road. It will be signposted on the day and our Security staff will also be on hand to direct you.
When you’ve parked in Car Park 5, there will be signs or our student ambassadors will guide you to our on-site Covid Testing Centre* in the Martial Arts Centre (building 50 in the Village Park area of the campus map). After you have taken your test, head back to Car Park 5 and wait for the result – you will get an email from our Test Centre.
If you are not arriving by car, you need to ask to be directed to the Covid Testing Centre (see above). You will then be directed to a holding area to await your results.
If your result is negative, you can head over to your Hall key collection point. You will need to show the result from our Test Centre (results from other places will not be accepted) before collecting the keys to your room.
If your lateral flow test result is positive, staff from our Test Centre will contact you to let you know what you need to do next. Essentially, you will need to take a confirmation PCR test at the Wavy Top building (building 72 on the Central Park area of the campus map). Staff can help direct you. Please note that if your PCR test confirms that you have Covid, you will be asked to return home as we cannot move positive cases into halls.
If you have tested positive for Covid within 90 days of arriving on campus, your lateral flow test may detect the residue of this infection. To ensure you can access your room, please bring proof of your previous positive test and email Covidemail@example.com to let them know, if this applies to you.
*The Martial Arts Covid Testing Centreis open until Friday 24 September between 09:00 and 14:00 Monday to Friday (open 09:00 to 16:00 on 22 & 23 September for Committee arrivals). From Saturday 25 September to Friday 7 October, it will be open between 07:30 and 18:30, then open between 09:00 and 16:00 on Saturday 8 & Sunday 9 October.
If you are arriving after 6pm you may not be able to book a Lateral Flow Testing slot on campus. In this case we ask you to book a test for as early as possible the next day. You can book a test here.
Testing when you’ve moved in
On the 3rd day after you’ve moved in, you will need to book and take another lateral flow test at our on-site Testing Centre. You should do this via our Connect and Protect service. If you forget, our Covid team will get in touch to remind you.
You will then also have to book and take weekly tests at our Test Centre until at least the end of October.
It’s important that you follow this testing requirement, otherwise you might not be permitted access to University facilities.
Instructions for OVERSEAS STUDENTS
The UK Government currently has in place restrictions and conditions for travel to the UK from overseas. Countries are categorised on red, amber or green lists and you should check the Government website to see whether the country you are travelling from is on the red, amber or green list.
Our University website includes an overview of the requirements for those travelling from red, amber and green list countries, including the rules about quarantine and cost reimbursement by the University.
If you are planning to arrive prior to your contract start date, please read the information on Halls self-isolation on our announcement.
Testing before you travel
All students travelling to the UK from any country overseas must take a Covid test 3 days before you travel to the UK. Further information about this is available on the Government website. If your test result is positive, you will not be able to travel to the UK and you should inform us (firstname.lastname@example.org) and your Academic School that your arrival will be delayed.
Testing when you have arrived in the UK
The tests requirements in the UK depend on whether you are travelling from a red, amber or green list country. Our website provides information on which tests you will be required to do, when and how you can book them.
You will also have to book and take weekly tests at our Test Centre until at least the end of October. You can book these test via our Connect and Protect service.
It’s important that you follow these testing requirements, to comply with Government regulations and to ensure you can access University facilities.
You need to come to campus in person to get tested and move in. We cannot allow anyone other than you to have a key for your room in our halls.
Vaccinations and safety measures on campus
We are strongly encouraging all our students to get the Covid vaccination, so they can enjoy the student experience to the full. For instance, the Government has said that people will have to prove their vaccination status to access venues such as clubs from the beginning of October, and if you’ve had two doses of the Covid vaccine, and at least 14 days has elapsed since your second dose, you won’t have to isolate if you are identified as a close contact of someone who has tested positive.
So, if you are fully vaccinated, you would be able to continue attending classes, taking part in sport or other leisure activities, mixing with others and making the most of university life.
More information on vaccines for both UK-based and international students, and how to book them, is available on the Covid vaccinations page of our website.
We are also likely to be hosting pop-up vaccination clinics on campus. We will confirm details of these once available.
Lastly, don’t forget to pack your face coverings, as we may still require you to wear them, and to socially distance, in some public places on campus.
There is lots more Covid-related information on our website, so please do take a look, and keep checking regularly for updates. We will also be sending you emails to your University account with any new information – so check your account regularly too.
We look forward to welcoming you to campus!