Face coverings

The UK Government is now mandating that people should wear a face covering in certain situations and environments. In addition, the University is requiring all staff, students and visitors (including contractors) to wear a face covering in all indoor public spaces where 2 metre social distancing is not possible.

Please remember that some people may be unable to use face coverings because of medical conditions, for example. These staff will be able to use a special lanyard to show that they are exempt from the requirement. They may also choose to wear a Hidden Disabilities Sunflower lanyard to show their exemption.

Colleagues who require a special lanyard to confirm they are exempt from the University’s Policy on the Use of Face Coverings should call their HR Partnering team. The team will run through a short self-declaration process before arranging a time for colleagues to collect their lanyard. Lanyards will be available by appointment from the foyer on the ground floor of the Rutland Building for the Loughborough campus or from Chris Euden, Operations Director, at the London campus. 

The University’s Face Coverings Policy, which came into effect from 7th September 2020, states that face coverings are required:

  • in communal indoor public areas in buildings such as EHB and James France
  • in lecture theatres and teaching rooms
  • in multi-occupancy toilet facilties
  • in main thoroughfares and common communal areas (such as open plan areas)
  • when moving around the library
  • in campus shops

Face coverings would not be required:

  • in offices when working at your desk (including multi-occupancy offices)
  • in areas where the use of face coverings would be impractical (for example where staff and students eat or drink)
  • in laboratories and workshops (unless a local risk assessment says otherwise)
  • in meetings being held in offices or meeting rooms where social distancing of 2m or more can be reliably maintained
  • for block teaching sessions where social distancing of 2m or more can be reliably maintained (this will be at the academic’s discretion with the agreement of all students present)
  • in some private study areas in the Library, which will be marked accordingly. 
  • by Lecturers wwhen delivering lectures, as a minimum of 2m distancing should be in place - where maintaining this distancing is not possible, additional mitigations (Perspex screens or face shields) will be implemented
  • by University grounds and gardens staff working outside, where social distancing measures can be maintained
  • by University cleaning staff working in empty offices, where social distancing measures can be maintained

Line managers or supervisors will provide a face covering to staff and doctoral researchers who require one. Face coverings will be provided to students either direct or through distribution points.