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Student handbook

Examination Hall Conduct

This page contains general information on University Examination Hall Procedures. It is applicable to all venues, including the Extra Time Venue and Central Computer Venue.

If you submit an appeal after the exams in relation to your academic performance, or are involved in an allegation of academic misconduct, it will be assumed that you were aware of the information on this page. It is therefore important that you take the time to read it carefully.

Timetable

If you have not already done so, you should check your exam timetable on Learn.

Regulations

You should ensure you are familiar with all University Regulations, including:

You should also read the University’s Mitigating Circumstances Policy and Procedures.

Seat Numbers

Your seat number for each examination will be made available on Learn before the examination period begins. If your seat number/personal timetable is not shown please contact the Student Office immediately.

For reference, a duplicate hard copy of the seat numbers list will be available outside the examination venue. If you have any issues regarding seat numbers, please report to the temporary Examinations Office in the main venue, or speak to the Invigilator at the Extra Time or Central Computer Venues. 

Arrival in Exam Hall

Arrive at the Examination Hall in good time and locate your desk. Seat numbers are available in advance on Learn.

Entering the Venue

When the Invigilators tell you that you may enter the examination venue, leave any coats, bags and other prohibited items in the area designated by the Invigilators and find your seat IN SILENCE.

You MUST NOT turn over your question paper or write anything until the Invigilator announces that you may start the exam.

Notes and Other Prohibited Materials

It is an offence of academic misconduct to bring prohibited materials into an examination venue.  When entering the hall, please check carefully to ensure you have no revision notes or other materials on your person.  This includes any notes written on your body or other objects, such as pencil cases or dictionaries.  Blank paper is also prohibited – if you wish to make any rough notes during the examination, you must do this in the answer booklet provided.

If you inadvertently bring prohibited material into an Examination Hall you should IMMEDIATELY alert an Invigilator.

Mobile Phones and Other Electronic Devices

ALL MOBILE PHONES ARE BANNED FROM EXAMINATION HALLS. You will be charged with academic misconduct if you are found to be in possession of a mobile phone in an examination venue.

If you have valid reasons for bringing a mobile phone with you to an exam (eg. for contact in an emergency before or after the exam), the phone MUST BE SWITCHED OFF and left where the invigilators direct.

All devices capable of storing data, sending or receiving communications and/or connecting to the internet are banned from the examination venues unless otherwise specified in the question paper rubric. 

If you are found to be in possession of a mobile phone or other device during an examination, you will be charged with academic misconduct, even if you are not using the device.

If you are wearing an ordinary digital watch, please ensure that it will not make any noise during the course of the examination. 

Hard Copy Dictionaries

Students whose first language is not English may take a hard copy dictionary into an examination providing:

  • It is a translational English-Native Language dictionary only (e.g. English-Chinese).   Technical or subject-related dictionaries, such as Business English, are not permitted.
  • The dictionary has been checked by your School/Department and an authorisation letter has been provided. This letter MUST be kept with the dictionary for checking by an invigilator in the examination hall.
  • No written notes of any kind have been added to the dictionary or the authorisation letter – i.e. no additional pages or writing on the existing pages. 

Dictionaries and authorisation letters will be checked by an invigilator during the examination.  You must take full responsibility for ensuring that any dictionary you take into an examination venue is free of any notes or additional materials.  Failure to do so is likely to lead to a charge of academic misconduct.  It will not be considered an excuse that the dictionary was purchased second hand, or borrowed from a friend.

Calculators

The use of calculators in examinations is only permitted where this is specified in the question paper rubric.  Unless the rubric clearly states otherwise, only the following models are approved for use in examinations:

[*These calculators are thought especially appropriate for students with dyslexia.]

Students should be aware that the University will not enter into any discussion about the suitability (or otherwise) of calculators not on this list.

Calculators will be checked at the beginning of the examination and any unauthorised models will be confiscated by an invigilator.  You will not be offered a replacement calculator so please check the list carefully. 

Calculators on the approved list can be inspected and compared in the Mathematics Learning Support Centres. Students with Specific Learning Differences can make an appointment to see a specialist tutor to discuss their individual needs.

Leaving the Examination Venue

You may not leave during the first 30 minutes or the last 15 minutes of your examination. If you arrive more than 30 minutes late for an exam, you will not be permitted to enter the examination hall. You should report to your School/Department immediately for further advice.

To leave the Examination Hall temporarily, you must be accompanied by an Invigilator (you should raise your arm to attract the attention of an Invigilator). If you leave the Hall unaccompanied you will not be permitted to return. 

Illness

If, after entering the Examination Hall, you do not feel well enough to start/continue your exam, you should alert an invigilator immediately.

Exam Papers

Examination papers must not be removed from the Examination Hall under any circumstances, you must leave the paper on your desk. Removing an examination paper from the Examination Hall could constitute Academic Misconduct.

End of Examination

The Invigilators will tell you when you must stop writing at the end of the examination. There will be mixed length exams in some sessions. If your exam finishes earlier than those around you please remain seated until the invigilator has collected your paper. You may then leave the hall IN SILENCE.

Complaints

In order to ensure that all complaints regarding the management and invigilation of exam halls are dealt with effectively, please report any problems to the temporary Examinations Office in the main exam venue immediately after the examination concerned.

If you require further guidance regarding examination hall procedures, please contact the Student Office.