Loughborough University
Leicestershire, UK
LE11 3TU
+44 (0)1509 222222
Loughborough University

Graduation

Frequently asked questions

In the event of your question not being answered here or within the relevant graduation sections please do not hesitate to contact us at graduation@lboro.ac.uk or at +44 (0)1509 222470.

Before the Ceremony and Eligibility to Graduate

Students who are eligible to graduate and who are nearing the completion of their programme will receive an invitation email from the Graduation Office at the end of April (for the July ceremonies) or in October (for the December ceremonies). If you do not receive an email and you believe that you are eligible to graduate, please contact the Graduation Office. The invitation email will contain details of arrangements for the graduation ceremonies including a link to the online reply form which MUST be completed. You should complete the reply form even if you do not intend to attend your graduation ceremony. In order to graduate at the next set of ceremonies, you must

  • have successfully completed your programme of study and settled your student account at least two weeks before the start of the ceremonies.
  • ensure that your results have been published at least two weeks before the start of the ceremonies.

Results and Pass-lists

For Taught Undergraduate and Postgraduate students: Your results will be published online at http://www.lboro.ac.uk/myresults two days after your programme board.  If this page states that your results have not been published because your balance is not clear then you must contact the Finance Office immediately.

For Research Students: Please contact the Research Student Office if you are unsure whether or not your results have been published.

Student Accounts

Please ensure that your student account is clear at least two weeks before the start of the ceremonies. Please note that you should allow 14 days for cheques to clear and 2 days for all other methods of payment.

Please check with the Finance Office on +44 (0)1509 223538 and the Library on +44 (0)1509 222353 to make sure your account is clear.

No!  It is very important that you reply to us before the deadline indicated in the invitation email.  If you do not reply before this date we cannot guarantee you a space in the ceremony.  Requests for additional guest tickets are noted on a first come first served basis, therefore it is best you reply as soon as possible.

Please ensure you meet the eligibility criteria stated in FAQ How do I know if I'm eligible to graduate?, including paying all your debts to the university.  If you are eligible then please contact the graduation office

Joint honours students should attend their home school (the school which administers your course).

You should still complete and return your reply form so that we know you are planning to attend. 

Normally the timescales involved are very tight and it is rare for appeals to be fully resolved ahead of the degree ceremonies. Therefore, if your appeal is regarding your degree classification, then we recommend you attend your ceremony. You should note that this will not prejudice the consideration of your appeal.

If your appeal is subsequently upheld and results in a change to your degree classification you will be issued with an updated transcript and certificate. Should you wish to attend another degree ceremony you will be permitted to do so - please contact the Graduation Office to make the necessary arrangements.

Attendance to the graduation ceremony itself does not cost you or your guests anything.  However you cannot graduate unless you are wearing the appropriate academic dress which must be bought or hired from Ede & Ravenscroft.  The price for gown hire is approximately £50, all information about the gowns can be found here.

We promise to try our hardest to accommodate the needs of all Graduands and guests. Please let us know as soon as possible of any individual requirements you may have.

Yes, information about the award you recieve will automatically be published and be available online. Further information on how your data will be used and how to opt-out is available online here.

Attendance Booking

You are able to defer your graduation for up to a year. Please check the dates of future ceremonies and email or write to the Graduation Office to inform them that you wish to defer your graduation. By deferring your graduation, you will not be able to receive your certificate until the future ceremony.

Let us know as soon as possible.  Although we cannot guarantee you a place in the ceremony we will try our hardest.

We do not send out confirmation emails, before the deadline for replies.  However you should receive an email confirming your attendance and the number of guest tickets you have been allocated 10 days before the ceremony.  If you still have heard nothing from us by then please contact us as soon as possible.

Yes, please let us know as soon as you can.  At the same time you can also make the arrangements for posting your certificate.

During the Ceremony

The ceremony lasts approximately 90 minutes but please leave plenty of time for departure as there will be a lot of people on campus.

Firstly it is very important that Graduands and their guests are seated 15 minutes prior to the published start time.  The ceremony will begin with the procession where all of the university officers, honorary graduates and the chancellor will process in, in full academic dress.  The Chancellor will then declare the congregation in session, this will be followed by the Vice-Chancellor's or Provost's address.  Each student will then be led up to the stage, their name will be read out and they will walk across the stage to shake the Chancellor's hand and receive their degree certificate.  There may also be the conferment of Honorary Degrees and University Medals.  Once all the students have received their awards, the Chancellor will address the congregation and close the proceedings.  The procession will then leave the hall followed by the graduates.  Full details of the times and order of the ceremony can be found here

It is best if graduands do not take cameras or bags with them to the ceremony, however it is fine for guests to take photographs as long as they remain seated.  

Ceremony tickets

Each Graduand will receive an e-ticket by email (confirming the number of guest tickets allocated).  Please bring a hardcopy of the e-ticket with you and register at the desk in the foyer of the James France Building where it will be exchanged for a seating card for the graduating student and separate guest tickets.  Please make sure that you sit in the chair indicated on the seating card.

Tickets will be sent to you by email approximately 10 days before the ceremonies. Please ensure you enter your personal email address on the reply form.

Guests

We can guarantee all Graduands two guests tickets for the December ceremonies and two guest tickets for the July ceremonies but we cannot guarantee any more.  Please let us know if you would like more tickets either by email or through the booking form. We will make a note of your request and try to accommodate your wishes if there are any additional seats.  We will not be able to tell you if you will receive additional tickets until 10 days before the ceremony.

It is best for guests to also take their seat 30 minutes before the ceremony is due to start.  Again this leaves plenty of time for unforeseeable delays

Yes children and babies can attend the ceremony however they will require their own guest ticket in order for us to comply with health, safety and fire regulations.

Graduation Office

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