Loughborough University
Leicestershire, UK
LE11 3TU
+44 (0)1509 222222
Loughborough University



Car Park Management Strategy - What is a Car Park Management Strategy?

A Car Park Management Strategy (CPMS) is an integral part of any Travel Plan.

The strategy is designed to help support the University-wide Travel Plan, which aims to reduce single occupancy vehicles use to and across campus and invest in sustainable modes of travel.

What consultation has there been?

A campus wide consultation process has been undertaken on the current Travel Plan and Car Park Management Strategy throughout 2015. Staff, student and tenant surveys have been conducted and focus groups have been held with representatives from the staff, student and tenant bodies as well as union reps, senior management and members of the staff support groups. All feedback over the course of the last Travel Plan has also been feedback into the review process.

The focus groups were independently facilitated by the Design School User Centre Design Research Group.

What were the outcomes of the consultation?

The favoured outcomes from this consultation from the Travel Plan were as follows:

  1. Need to improve walking and cycle paths on campus
  2. Improve safety of road infrastructure
  3. Fairness and equity of the CPMS. The CPMS to be fair and equitable to all campus users
  4. Concession for all part-time workers
  5. Reclassify emission bands to match DVLA
  6. Incentivise car sharing
  7. Introduce charging for all permit types e.g. yearly fee for all vehicles, including those under 100 g/km CO2

What’s changed in the CMPS?

Based on the outcomes of the consultation process the following changes have been introduced: 

1. Emissions bands reclassification to DVLA categories
The emissions bands will now follow the DVLA categories more closely, moving from 5 to 7 permit bands. Vehicles under 100 g/km CO2 will still eligible for free permits and low range value includes an additional cost concession for vehicles between 100-120 g/km CO2

University Emission Bands 2012/2016        2016/2020              
1 Less than 
Less than 
2 100-139 100-120
3 140-179 121-140
4 180-220 141-165
5 Over 220 166-185
6 - 186-225
7 - Over 226

2. Offer price concessions for all part-time workers
All part timers the option to buy a full permit at a 30% reduction across all grades. Currently this is only available for staff grades 1-3 working 20 hours a week or less.

How much will a permit cost?

Full Staff Permit 16/17

Grades 1 to 3

CO2 emissions Permit Price Under the CPM scheme* 
 Less than
 No Charge  No Charge
 100-120  £88  £61.04
 121-140  £88  £61.04
 141-165  £88  £61.04
 166-185   £88  £61.04
 186-225  £88  £61.04
 Over 226  £88  £61.04

Average cost per week 2012/2016 is £1.17     

Average cost per week for revised scheme 2016/2020 is £1.69

Grades 4 to 6

CO2 emissions Permit Price Under the CPM scheme* 
 Less than 
 No Charge  No Charge
 100-120 £122 £85.19
 121-140 £163 £113.59
 141-165 £255 £177.48
 166-185  £306 £212.98
 186-225 £357 £248.47
 Over 226 £408 £283.97

Average cost per week 2012/2016 is £4.06

Average cost per week for revised scheme 2016/2020 is £5.16

Grade 7 

CO2 emissions Permit Price Under the CPM scheme* 
 Less than 
 No Charge  No Charge
 100-120 £147 £102.31
 121-140 £196 £136.30
 141-165 £306 £212.98
 166-185  £367 £255.57
 186-225 £428 £298.17
 Over 226 £510 £354.96 

Average cost per week 2012/2016 is £4.88

Average cost per week for revised scheme 2016/2020 is £6.26

Grade 8+

CO2 emissions Permit Price Under the CPM scheme* 
 Less than 
 No Charge  No Charge
 100-120 £179 £103.53
 121-140 £237 £137.25
 141-165 £367 £212.98
 166-185  £441 £258.10
 186-225 £520 £301.60
 Over 226 £612 £354.96

Average cost per week 2012/2016 is £5.88

Average cost per week for revised scheme 2016/2020 is £7.55

*You will automatically be opted into the CarParkingMax scheme – an optional salary sacrifice scheme offered by the University.

Staff Occasional User Permit

Staff Occasional User Permit 16/17
The occasional user permit is available for staff and students who park 3 days a week or less up to a maximum of 120 days per year. Credits will be sold in batches of 10 and credited against your vehicle registration details. The Automatic Number Plate Recognition will allow you access according to the number of credits you have purchased.

Grades 1-3 30p/day
Grades 4- 6 51p/day
Grade 7 72p/day
Grade 8 & above £1.07p/day

Do I use a credit everytime I enter campus?
One credit will last a day and allow you to enter/exit as many times as you need within that day.

I'm just dropping something/someone off, do I use a credit?
There is a twenty minute turnaround allowed before a credit is used.

What day’s and times are the credits valid?
Monday to Friday - 6am untill midnight. Weekends are free.

Student Charging

  •  First year students living in halls of residence are not eligible for a parking permit.
  •  Any students that live within LE11 are not eligible.
  •  Evening & Weekend Permits are available from the Security and are granted on  a case by case basis.
  •  It is compulsory for any student bringing a vehicle to Loughborough (whether  they apply for a permit or not) to register it with the University (this is done  through the normal registration  process).

  Student Full Permit 16/17

CO2 emissions Students
Less than
No Charge
100-120 £122
121-140 £163
141-165 £255
166-185 £306
186-225 £357
Over 226 £408

Student Occasional User 16/17

Charge per credit (£) Maximum allowance
1.50 75


Carbon emissions data is not available for vehicles registered before 1st March 2001. Where this is the case the cost of a parking permit will be based on the engine size of the vehicle. This will become less relevant as time passes and older cars are replaced.

C02 emissions (g/km)Permit value (£)Engine size cc (Petrol)Engine size cc (Diesel)

Under 801 Under 1001
100-139 140 801-1200 1001-1400


180 1201-1600 1401-2000


250 1601-2300 2001-2500


300 2301+ 2501+

The permit bands using pre 2001 data are based on a sample size of over 40 of the most efficient vehicles available up to 2001. Accordingly, the conversions are in the favour of permit applicants as, for example, if most petrol 1200cc vehicles emit over 150 grams CO2 per km but one, more efficient Ford Fiesta, only emits 139 grams CO2 per km, then all 1200cc vehicles would be put in the lower band.

Diesel engines generally emit less carbon than petrol ones when comparing similar engine sizes. There is also a higher efficiency range of diesel engine sizes compared to petrol ones at 180-220 grams CO2 per km.


Motorbikes will be charged at the same rates as other vehicles for the same type of permit.  The majority of motorbikes are expected to fall into the lowest category for vehicle emissions, meaning parking permits will be free for most motorbike users.

Car parking Max - What is CarparkingMax and how will it affect my permit price?

A salary sacrifice happens when an employee gives up the right to part of the cash remuneration due under his or her contract of employment. The provision of a car parking place close to your place of work does not give rise to a taxable benefit. Therefore, instead of asking employees to pay for the right to park on site, the employees agree to a variation in their contract to reduce their gross salary, and the car parking becomes free. The employee swaps taxable income for a tax free benefit. As a result, the employee saves income tax and national insurance.  The saving to each employee will vary depending on the carbon emission of their car and their tax rate.

What will happen to the revenue gained from car parking charges?

All revenue from the CPMS will be reinvested into infrastructure improvements, maintenance and delivery of the Travel Plan which includes a range of costs.  For example:

  • Improved facilities for cyclists including storage, showers, bicycle racks.
  • Maintaining the free on campus bus travel for students as well as staff and retaining the frequency of the service.
  • Provision of electric vehicle charging points on campus.
  • The introduction of dedicated Motorcycle parking and improved incentives for car sharing such as priority parking bays.

How does the Travel Plan benefit me as an individual?

The benefits will include:

  • Cheaper travel through sharing schemes and discounted public transport.
  • Improved choice and flexibility.
  • Opportunities to build healthy exercise into daily life.
  • Less stressful options for travel to work.
  • General improvement in quality of life. 

The University is part of the SmartGO Loughborough Network that provides Staff with discounts on all local Public Transport providers. More details on the discounts available can be found here.

Are you trying to stop me from using my car?

Travel Plans are about increasing the use of sustainable transport systems. They are a means of encouraging the best use of the car, where it is the most effective method of transport. They are about reducing the effects of congestion and alleviating the parking problems that many car drivers suffer every day. Travel Planning also helps improve access to, and the effectiveness of, a range of modes of transport so people have a greater choice and can become less dependent on the car.

Will I be able to work from home so that I can become an occasional user?

Working from home is at the discretion of line management.  It is not appropriate for all roles and as such must be discussed directly with your line manager.

Car sharing - As a car sharer will I get a discount on my permit?

As a car sharer you will still be subject to the same permit fees, although it can still be cheaper if you car share. Car sharers will be eligible for the occasional user permit if they car share at least 2 days a week in their car. If you use just one car between your groups then you can arrange to split the cost of just one permit between yourselves. You will still also be eligible for the guaranteed ride home scheme. For more information on car sharing please visit http://www.lboro.ac.uk/sustainability/travel/car.html.

If I have two cars will I have to pay for two separate permits based on my emissions?

No, you will only have to pay for one permit based on the higher emitting vehicle.

Why are you still using an emission based scheme?

The aim of the scheme was to encourage staff to consider the impact their commute has on the environment and to look at more sustainable alternatives such as walking, cycling & public transport. Nearly 10% of respondents to the travel survey stated that the CPMS had influenced a change in choice of travel mode.

There has also been a significant shift into the lower emission bands, which has led to a 14% (349 tonnes of CO2) reduction in in CO2 emissions over the course of the scheme. The requirement to report on the University emissions data also remains.

Why have you decided to put the prices up?

By reclassifying bands in line with the DVLA there has been a shift in some of the groups leading to an increase in charges for higher emission vehicles.

What about visitors?

During the consultation it was felt that visitors parking should remain free, to maintain the open and welcome feeling the University provides.

Improvements are being made to the ParkIT system to allow visitors to pre-register their vehicles. This will allow them access through the ANPR controlled barriers and provide them with a permit for their visit.

What exactly are you going to do about pedestrian access and cycle paths?

The University plans to work closely with Sustrans to develop a plan for improving pedestrian and cycle access to, from and across campus.


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