Academic Quality Procedures Handbook

6. Student Support and Guidance

6.7 Joint Honours Degree Programmes: Codes of Practice

1. The Lead School

1.1   Responsibility for each Joint Honours, Major/Minor and Multidisciplinary degree programme (hereafter called Joint Honours programmes) rests with the admitting school, hereafter called the Lead School.

1.2   The Lead School is responsible for all aspects of the management of a Joint Honours programme (although responsibility for certain aspects of the programme may be delegated to a Partner School with the approval of all parties).

 

2. Key Points of Contact

2.1   Each Joint Honours programme should be allocated a Programme Director (or other academic staff member of the School responsible for the programme) and a named administrative support.  These people are normally within the Lead School.

2.2   For programmes which span more than one School, there should be at least one person (academic and ideally, administrative) in the Partner School who has responsibility for the programme and who acts as contact person for the Programme Director.

2.3   The Programme Director should ensure that oversight and communication mechanisms between and within Schools are as strong as possible so that, where appropriate:

  • relevant staff, including those in the Partner School, have access to student records if they request it.
  • information is shared via Learn (incl. Departmental Information pages) and/or other intranet pages, such that students would be able to see some, though not necessarily all, of the information from Lead and Partner Schools
  • emails to Joint Honours students come from both Lead and Partner Schools
  • the Lead and Partner School Staff-Student Liaison Committees share information on the programme(s) that may be of relevance to each other (e.g. a development in a module that will affect a joint honours programme).
  • as far as possible, there is co-ordination of assessment deadlines and activities such as field trips.

 

3. Rights of Joint Honours Students

3.1   The Programme Director is responsible for ensuring that students on Joint Honours programmes are provided with the following:

  • a Personal Tutor in the Lead School
  • a point of contact in the partner school for academic / pastoral support, such as a Director or Co-ordinator for Joint Honours programmes
  • access and invitation to induction events for all relevant Schools, which should include specific induction advice for Joint Honours students.  However, given that it will not always be possible to schedule induction events on different days, priority should be given to attendance at the Lead School induction events. Any information issued at induction should be provided to all students, even if they are unable to attend an event.
  • the opportunity to have their views  represented on Staff-Student Liaison Committees at both the Lead and Partner Schools
  • equal access to resources and support at the Lead and Partner Schools
  • a programme handbook (see 4 below)

 

4. Programme Handbooks

4.1   Each Joint Honours programme shall have either a dedicated handbook, or a dedicated section within School/Department-wide handbooks, that should include information such as points of contact for Joint Honours students.

 

5. Programme Boards

5.1   Programme Boards for Joint Honours Programmes shall be appointed by the Dean of the Lead School and shall include in their membership an Internal Examiner from the Partner School(s).

  • The Lead School should consult with the Partner School prior to setting Programme Board dates to ensure that the Programme Board is held at a time which will allow all information (including on Claims for Impaired Performance) and marks to be available from the Partner School, even if the Lead School's Programme Board takes place ahead of that of the Partner School.
  • This procedure obviates the need for External Examiners from Partner Schools to attend the Exam Board of the Lead School where logistical difficulties prevent attendance.
  • IP claim forms should be submitted to the Lead School, irrespective of where the module is being taught.   Where the IP claim affects a module taken in the Partner School, the Lead School should make the Partner School aware of action taken.

6. Programme and Module Review

6.1   The Lead School must consult with the Partner School(s) on matters affecting course structure and assessment and must receive their consent for any changes.

6.2   The Joint Honours programme is subject to review in the Annual and Periodic Review of the Lead School. The Partner School(s) may be asked by the Lead School to assist it in preparation for these reviews.

6.3   Both the Lead and Partner School(s) shall share in a timely fashion information on the programme(s) and module(s) involved that will be of relevance to the quality and standards of the programme.  This includes, but is not limited to, external examiner reports and School responses; the outcomes and responses to the National Student Survey; the outcomes and responses to student module evaluation; progression, retention and attainment statistics and the outcomes of APR and QR.